About the Role
We are looking for a highly organized, proactive, and detail-oriented Business Operation Executive reporting directly to the founder. This role requires someone who can efficiently manage day-to-day executive operations, coordinate with internal teams and international clients, handle confidential information, and ensure smooth execution of business priorities. The ideal candidate should possess excellent communication skills, strong business acumen, and the ability to manage multiple tasks in a fast-paced environment.
Key Responsibilities
Executive Support
● Manage the Founder's calendar, meetings, appointments, and travel arrangements.
● Prioritize daily schedules and ensure timely completion of key tasks and deadlines.
● Prepare meeting agendas, record minutes of meetings (MoMs), and track action items.
● Handle confidential business information with the highest level of professionalism and discretion.
● Assist in managing special projects and strategic initiatives as assigned.
Client & Business Coordination
● Coordinate with international buyers regarding meetings, quotations, samples, order updates, and follow-ups.
● Maintain accurate CRM records and customer communication history.
● Prepare business presentations, reports, proposals, and other executive documents.
● Track client inquiries and ensure prompt responses and timely follow-ups.
● Coordinate with cross-functional teams to ensure seamless project execution.
Communication Management
● Screen, prioritize, and manage incoming emails and communications.
● Draft professional emails, letters, presentations, and business correspondence.
● Liaise with vendors, suppliers, consultants, and external stakeholders.
● Act as the primary communication bridge between the Founder and internal departments.
● Ensure effective coordination across teams to facilitate smooth business operations.
Qualifications
● Bachelor's degree in Business Administration, Commerce, International Business, or a related field.
● 1-3 years of experience in a similar or related field/role.
Required Skills
● Excellent verbal and written communication skills in English.
● Strong organizational, planning, and multitasking abilities.
● Proficiency in Microsoft Office (Excel, Word, PowerPoint) and Google Workspace.
● Experience working with ERP, CRM, or project management software is an added advantage.
● Exceptional coordination and follow-up skills.
● Ability to work independently with minimal supervision.
● Strong attention to detail and accuracy.
● Professional interpersonal and stakeholder management skills.
● High level of integrity in handling confidential information.
What We're Looking For
We are seeking a dependable professional who can become a trusted partner to the Founder by ensuring operational excellence, effective communication, and seamless coordination across business functions. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional organizational skills, and consistently maintains the highest standards of professionalism and confidentiality
Pay: ₹400,000.00 - ₹480,000.00 per year
Application Question(s):
- Current CTC?
- Expected CTC?
- Notice Period (in days)
- Are you comfortable with 6 days working?
- Are you comfortable with Moradabad location in Uttar Pradesh?
Work Location: In person
