ABOUT THE ROLE
Arial Engineering Services is a 19-year-old premium HVAC and MEP engineering company trusted by Apollo Hospitals, the Telangana Secretariat, leading IT parks, luxury developers and institutional clients. As the company scales its next phase of growth, we are looking for a sharp, trusted Executive Assistant to operate at the centre of our Managing Director's office.
This role is not routine administration. You will be the MD's operational nerve centre - managing priorities, driving follow-ups, preparing leadership materials and ensuring zero falls through the cracks.
KEY RESPONSIBILITIES
- Manage and protect the MD's calendar - appointments, board meetings, leadership reviews and site visits, with proactive reminders and time-conflict management
- Prepare agendas, board presentations, meeting minutes and action-item trackers for all leadership meetings
- Handle all MD-level correspondence - emails, letters, calls and packages - filtering, prioritising and responding on behalf of leadership as required
- Coordinate travel arrangements - flights, hotels, ground transport and schedules - domestic and international
- Track open action items across departments and report weekly status to the MD
- Manage confidential documents, contracts and sensitive communications with absolute discretion
- Liaise with department heads, vendors and external stakeholders on behalf of the MD
- Manage office supplies, vendor contracts and day-to-day facility coordination
- Support event planning and internal company communication initiatives
- Relay directives and assignments from the MD to relevant teams and follow up on execution
WHAT YOU BRING
- 2 to 5 years of proven experience as an Executive Assistant, Personal Secretary or Chief of Staff support to a CXO or MD
- Exceptional organizational and time-management skills - ability to manage multiple high-priority tasks simultaneously
- Strong written and verbal communication in English - professional and precise
- Advanced proficiency in MS Office Suite - Word, Excel, PowerPoint and Outlook
- High integrity and discretion in handling confidential business and personal information
- Proactive problem-solver - anticipates needs before being asked
- Two-wheeler with valid driving licence (preferred for local errands and coordination)
- Any graduate degree - MBA or post-graduation preferred
- Hyderabad-based candidates strongly preferred
GOOD TO HAVE
- Prior experience in an engineering, construction or infrastructure company
- Familiarity with CRM, ERP or project management tools
- Experience managing executive travel and international itineraries
WHY ARIAL ENGINEERING
- Direct exposure to MD-level strategy and decision-making in a growing firm
- High-trust, high-visibility role with real impact from Day 1
- Premium work environment with professional growth opportunities
- Be part of a 19-year legacy entering its next growth chapter
Pay: ₹45,000.00 - ₹80,000.00 per month
Benefits:
- Health insurance
- Paid time off
- Provident Fund
Work Location: In person
