OPERATIONS & WAREHOUSE COORDINATORJob Summary
ECOG Products is looking for a highly organized, detail-oriented, and proactive Operations & Warehouse Coordinator to manage day-to-day inventory, warehouse, dispatch, and stock-control activities.
The role will be responsible for maintaining accurate inventory records, coordinating inward and outward movements, planning dispatches, tracking deliveries, preparing MIS reports, and resolving stock discrepancies. The ideal candidate should have strong coordination, analytical, and problem-solving abilities and be comfortable working in a fast-paced operational environment.
Job Title
Operations & Warehouse Coordinator
Department
Inventory, Warehouse & Dispatch Operations
Reporting To
Operations Manager
Location
Saravanampatti, Coimbatore
Key Roles & Responsibilities1. Inventory & Stock Management
- Monitor daily inventory levels and ensure adequate stock availability for business requirements.
- Conduct regular physical stock verification and maintain accurate inventory records.
- Update inward, outward, transfer, and adjustment transactions in Zoho Inventory / ERP systems.
- Identify low-stock and fast-moving items and coordinate with the Purchase Team for timely replenishment.
- Reconcile physical stock with system records and investigate discrepancies.
- Maintain proper documentation for all stock movements and inventory adjustments.
- Support periodic inventory audits and ensure inventory accuracy.
2. Inward & Warehouse Operations
- Receive incoming materials and verify quantity, quality, specifications, and supporting documents.
- Prepare and process Goods Receipt Notes (GRN) accurately and on time.
- Ensure all received materials are properly recorded in the inventory system.
- Maintain systematic storage, identification, and organization of warehouse materials.
- Ensure proper FIFO / FEFO practices wherever applicable.
- Maintain warehouse cleanliness, safety, and efficient utilization of storage space.
3. Dispatch & Logistics Coordination
- Plan and coordinate daily dispatch activities based on confirmed orders and delivery priorities.
- Coordinate with Sales, Warehouse, Logistics, and Accounts teams to ensure smooth order fulfillment.
- Verify products, quantities, invoices, packing details, and delivery information before dispatch.
- Coordinate with delivery personnel, transporters, and logistics partners for timely deliveries.
- Track dispatched orders and proactively follow up on delayed or pending deliveries.
- Collect and maintain Proof of Delivery (POD) and update delivery status.
- Coordinate with the relevant teams regarding delivery-related issues, returns, damages, or shortages.
4. System & MIS Reporting
- Ensure timely and accurate updates of all inventory and dispatch transactions in Zoho Inventory / ERP.
- Prepare daily and periodic MIS reports covering:
- Stock position
- Stock movement
- Inward and outward transactions
- Dispatch status
- Pending deliveries
- Inventory discrepancies
- Operational performance
- Maintain proper records and documentation for audit and management review.
- Provide accurate operational data and insights to management for decision-making.
5. Coordination & Process Improvement
- Coordinate with Purchase, Sales, Accounts, Logistics, and Warehouse teams to resolve operational issues.
- Identify potential inventory, warehouse, and dispatch risks and escalate critical issues to management.
- Ensure compliance with established inventory, warehouse, documentation, and dispatch procedures.
- Identify process gaps and recommend practical improvements to improve efficiency and accuracy.
- Support the implementation of standardized warehouse and inventory processes.
- Ensure all operational activities are completed within defined timelines.
Required Skills
- Inventory Management
- Warehouse Operations
- Stock Reconciliation
- Dispatch Planning & Coordination
- GRN Processing
- Zoho Inventory / ERP Software
- Microsoft Excel
- Inventory Auditing
- MIS Reporting
- Logistics Coordination
- Documentation & Record Management
- Communication & Interdepartmental Coordination
- Time Management
- Problem-Solving
- Analytical & Organizational Skills
- Strong Attention to Detail
Desired Skills
- Practical knowledge of FIFO / FEFO inventory practices
- Experience in warehouse process improvement or optimization
- Familiarity with logistics and transportation coordination
- Experience handling multiple operational activities simultaneously
- Ability to analyze inventory discrepancies and identify root causes
- Working knowledge of Excel functions, filters, sorting, and basic reporting
- Ability to work independently while coordinating effectively with multiple teams
Qualifications & Experience
- Bachelor’s degree in Commerce, Business Administration, Supply Chain Management, Logistics, Operations, or a related field.
- 2–5 years of relevant experience in Inventory, Warehouse, Operations, Logistics, or Supply Chain Management.
- Hands-on experience with Zoho Inventory, ERP, or similar inventory management software is preferred.
- Candidates with strong practical experience in inventory and warehouse coordination will be given preference.
Key Performance Areas (KPIs)
The successful candidate will be expected to contribute to:
- Inventory accuracy and stock reconciliation
- Timely inward and outward stock updates
- Dispatch accuracy and on-time dispatch
- Delivery tracking and POD completion
- Reduction of inventory discrepancies and stock losses
- Timely MIS and operational reporting
- Warehouse organization and process compliance
- Effective coordination across internal and external stakeholders
Company Overview
ECOG Products is a growing organization focused on delivering quality products through efficient operations and customer-centric service. We are committed to building streamlined inventory, warehouse, and distribution processes that support operational excellence, timely delivery, inventory accuracy, and customer satisfaction.
Our collaborative work environment encourages accountability, continuous improvement, innovation, and professional growth, providing employees with meaningful exposure to end-to-end business operations.
Benefits & Growth Opportunities
- Competitive Salary
- Performance-Based Incentives
- Career Growth Opportunities
- Learning & Development Opportunities
- Employee Recognition Programs
- Collaborative & Professional Work Environment
- Exposure to End-to-End Inventory, Warehouse & Dispatch Operations
- Opportunity to contribute to process improvement and operational excellence
Pay: ₹15,000.00 - ₹25,000.00 per month
Work Location: In person
