Job Summary
We are seeking a detail-oriented and organized Accounts and Billing Executive to manage billing, invoicing, accounts receivable, accounts payable, and financial record-keeping for our pharmaceutical wholesale business. The ideal candidate will ensure accurate financial transactions, maintain compliance with company policies and industry regulations, and support smooth day-to-day accounting operations.
Key Responsibilities
Billing & Invoicing
- Generate and process customer invoices accurately and on time.
- Verify sales orders, delivery notes, and pricing before invoicing.
- Handle credit notes, debit notes, and billing adjustments.
- Maintain billing records and ensure proper documentation.
Accounts Receivable
- Monitor customer accounts and outstanding balances.
- Follow up on overdue payments and reconcile customer accounts.
- Prepare aging reports and assist in collection activities.
- Resolve billing disputes and customer payment queries.
Accounts Payable
- Process supplier invoices and verify supporting documents.
- Schedule and record payments to vendors and service providers.
- Reconcile supplier statements and resolve discrepancies.
Accounting & Reconciliation
- Maintain accurate accounting records in ERP/accounting software.
- Perform bank, cash, customer, and supplier reconciliations.
- Assist with monthly, quarterly, and annual financial closing activities.
- Prepare financial reports and management summaries as required.
Compliance & Documentation
- Ensure compliance with tax regulations, VAT/GST requirements, and company policies.
- Maintain proper filing of invoices, receipts, and financial documents.
- Support internal and external audits by providing required records.
Pharmaceutical Industry Support
- Verify trade discounts, promotional schemes, and customer pricing agreements.
- Coordinate with sales, warehouse, and logistics teams to ensure billing accuracy.
- Monitor inventory-related financial transactions where required.
Required Qualifications
- Bachelor's degree in Accounting, Finance, Commerce, or a related field.
- 2–5 years of experience in accounts, billing, or finance, preferably in a pharmaceutical wholesale or distribution environment.
- Strong knowledge of accounting principles and financial procedures.
- Proficiency in ERP systems and accounting software (e.g., SAP, Oracle, Tally, QuickBooks, or similar).
- Advanced knowledge of Microsoft Excel.
Required Skills
- Excellent numerical and analytical skills.
- Strong attention to detail and accuracy.
- Good communication and customer service skills.
- Ability to manage multiple tasks and meet deadlines.
- Strong organizational and record-keeping abilities.
- Problem-solving and reconciliation skills.
- Knowledge of pharmaceutical distribution and regulatory requirements is an advantage.
Key Performance Indicators (KPIs)
- Invoice accuracy rate.
- Timely invoice generation and processing.
- Collection efficiency and reduction in overdue receivables.
- Reconciliation accuracy.
- Compliance with accounting and tax requirements.
- Timely completion of month-end closing activities.
Employment Type
Compensation
- Competitive salary and benefits package based on qualifications and experience.
Pay: ₹20,000.00 - ₹50,000.00 per month
Benefits:
- Leave encashment
- Provident Fund
Application Question(s):
- Did you complete your B.Com
- Did you complete CA - Inter
Work Location: In person
