Job Description:
To identify, evaluate, and coordinate with the concerned team for preparation and submission of tenders for the above referred or other Projects decided by the Management.
The Tender Executive should ensure Zero tolerance in submission of Tenders in time.
Co-ordinate with the concerned Bank’s team for arranging required Bank Guarantees / Insurance Surety Bonds in time.
Co-ordinate with the Finance team for arranging the required Statutory Auditor Certificates in time.
Also, Co-ordinate with the Finance team for arranging the required Tender Document Cost or Tender Processing Fee in time.
Identification of new Tenders
Key Responsibilities
-Tender Identification & Tracking
Search and monitor new tenders, RFPs, and EOIs daily through government portals such as:
CPPP (Central Public Procurement Portal)
GeM, EProc, NIC, NTPC, SECI, NLC, NPCL, State DISCOMs, and PSU portals
Private developer and IPP procurement platforms
Prepare a daily / weekly tender summary report for management review.
- Pre-Bid & Bid Preparation
Study tender documents, eligibility criteria, and technical/commercial requirements in detail.
Coordinate with internal departments (Projects, Finance, SCM, Legal, and Engineering) to gather inputs.
Prepare and compile all bid documents including:
Technical proposals
Compliance checklists, forms, and annexures
Assist in preparing BOQs, price bids, and P&L-based estimations in coordination with project and finance teams.
Track pre-bid queries, attend pre-bid meetings (virtual/in-person), and ensure timely clarifications are filed.
- Submission & Follow-up
Manage e-tender portal operations – registration, DSC handling, uploading, and submission of bids.
Ensure all submissions are error-free, complete, and within deadlines.
Maintain a repository of submitted bids and tender documents for audit/reference.
Follow up with departments, consultants, or clients for tender updates, technical clarifications, and evaluation status.
- Documentation & Compliance
Maintain updated company profiles, certificates, registrations (GST, PAN, MSME, ISO, MNRE, etc.), and financial documents.
Ensure all supporting documents (audits, project credentials, key staff CVs, List of required Equipment, bank guarantees, etc.) are current.
Coordinate with finance and bank teams for EMD, BG, and collateral documentation.
Support management in renewal of registrations with SECI, NTPC, and other PSUs.
- Reporting & Coordination
Prepare tender pipeline reports (live, upcoming, submitted, and won/lost).
Present periodic business opportunity dashboards to management.
Support Business Development team in MoU drafting, empanelment forms, and vendor registration processes.
Qualifications
Education:
Graduate in Engineering with MBA preferred.
Experience:
3–8 years of experience in tendering / Business Development of Infrastructure projects.
Hands-on experience with Govt e-tender portals and digital submission workflows.
Exposure to MNRE / SECI / NTPC / DISCOM projects preferred.
Core Competencies
Strong understanding of EPC tendering processes and contract formats.
Excellent written and verbal communication skills.
Proficiency in MS Office (Word, Excel, PowerPoint) and PDF editing tools.
High attention to detail, organization, and deadline orientation.
Team player with coordination ability across multiple departments.
Commercial awareness and cost-sensitivity in bidding.
Job Types: Full-time, Permanent
Benefits:
- Health insurance
- Provident Fund
Work Location: In person
Pay: ₹50,000.00 - ₹90,000.00 per month
Work Location: In person
