Job Description: Family Office Accountant — Accounts, MIS & Analysis
Full-time | In-office | Immediate joining preferred
Position: Family Office Accountant — Accounts, MIS & Analysis
Reporting to : Family Office Head / Promoters
Location & mode: Full-time, work from office (on-site). This is not a remote or hybrid role.
Qualification : CA Inter / semi-qualified CA preferred; strong B.Com/M.Com candidates with proven MIS and analysis experience will be considered
Experience: 2–5 years in accounting, with at least 1 year handling multi-entity or group accounting
About the Role
We are a multi-generational business family managing a portfolio of small family-owned companies, firms, HUFs, real estate, investments and personal finances. We are building a structured, digitized family office function — with clean books, monthly MIS, automated data flows and audit-ready documentation — and we need an accountant who can grow into the operational backbone of this function.
This is not a plain bookkeeping role. Data entry and ledger maintenance are the foundation, but the real job is what you build on top of it: reliable MIS, reconciliations that actually close, recovery of money owed to the family, analysis that spots patterns and anomalies, and participation in strategic discussions on cash, investments and entity-level decisions. You will work directly with the promoters and the Family Office Head, on-site, with full context.
Key Responsibilities1. Core Accounting & Bookkeeping
- Maintain complete, timely books of account for multiple entities — small private limited companies, partnership firms, HUFs and individual family members — in Tally / Zoho Books / spreadsheets as applicable.
- Own the monthly close: ensure all bank accounts, credit cards, cash books and inter-entity balances are fully posted and reconciled by a fixed monthly deadline.
- Maintain clean ledger hygiene — correct classification, proper narration, supporting documents attached or indexed for every material entry.
- Track and reconcile inter-family and inter-entity loans, advances and capital account movements with proper documentation.
2. Specialised Accounting Areas
- Home construction project accounting: maintain a full project cost ledger for the ongoing house construction — contractor payments, material purchases, labour, retention amounts, advances and stage-wise budget vs. actual tracking.
- Credit card accounting: capture, classify and reconcile all family credit card statements monthly; map spends to the correct person, entity or reimbursement claim; flag interest, fees and unusual charges.
- Shares & investment accounting: maintain scrip-wise records of equity, mutual fund and other investment holdings; record purchases, sales, dividends, corporate actions; compute realised/unrealised gains and maintain capital gains workings for tax.
- Real estate accounting: maintain property-wise ledgers — rent receivables, maintenance, property tax, municipal dues, tenant deposits and related documentation.
- Cash management: maintain the cash book and denomination-wise cash-in-hand records; run periodic physical cash verification; enforce voucher discipline for all cash movements.
3. Reimbursements & Recovery
- Maintain a live tracker of all amounts recoverable by family members from companies, firms and third parties — expense reimbursements, advances, dues and claims.
- Prepare and submit reimbursement claims with proper supporting documents, follow up until money is actually received, and escalate ageing items — the measure of success is recovery, not submission.
4. Compliance & Annual Returns
- Prepare workings and coordinate with the family's CA/CS firms for annual accounts, income tax returns, ROC/MCA annual filings, GST and TDS returns for the small family-owned companies and firms.
- Maintain a compliance calendar covering all entities and family members — due dates, responsible person, status — and ensure nothing is missed.
- Keep audit-ready documentation: every filing supported by an organised, retrievable set of workings and evidence.
5. MIS, Reporting & Analysis
- Produce the monthly family office MIS on a fixed calendar: entity-wise P&L and cash flow, consolidated asset–liability summary, bank and cash position, receivables/recoverables ageing, investment summary and compliance status.
- Go beyond reporting numbers — analyse them: investigate variances, identify spending patterns, flag anomalies, duplicate or missed entries, unusual charges and leakages, and bring them proactively to management with a recommendation.
- Prepare deep-dive analyses on request — e.g., construction cost overruns, credit card spend trends, entity profitability, cost of funds on borrowings.
6. Systems, Automation & Digitization
- Work within and help improve the family's digital systems: structured Google Drive documentation, Google Sheets trackers, bank alert/statement ingestion and reconciliation workflows.
- Identify repetitive manual work and propose automation; comfort with advanced Excel/Google Sheets is essential, and exposure to Apps Script, Tally data extraction or similar tooling is a strong plus.
- Follow and help refine SOPs, naming conventions and maker-checker controls; document processes so nothing depends on one person's memory.
7. Strategic & Advisory Support
- Participate in periodic reviews with the promoters on cash deployment, investments, borrowings and entity-level decisions, coming prepared with numbers and observations.
- Support one-off projects: due diligence on family matters, historical data cleanup, succession-related documentation, and building new trackers or reports as the family office matures.
Candidate ProfileMust-have
- CA Inter / semi-qualified CA, or B.Com/M.Com with 2 to 5 years of strong multi-entity accounting experience.
- Hands-on command of Tally and advanced Excel / Google Sheets (lookups, pivots, structured trackers); working knowledge of GST, TDS and income tax basics.
- Demonstrated experience preparing MIS or management reports — not just books.
- Willingness to work full-time from our office; this role requires physical presence for documents, cash processes and discussions.
- High integrity and absolute confidentiality — you will handle sensitive family financial information.
Strong plus
- Experience in a family office, promoter's office, or group/holding-company accounting environment.
- Exposure to Zoho Books, bank statement automation, Apps Script or any scripting/BI tooling.
- Experience with project/construction accounting or investment accounting.
What Success Looks Like
- First 90 days: current books across entities, all bank/credit card/cash reconciliations closing monthly, reimbursement tracker live and recoveries moving.
- By 6 months: full monthly MIS pack delivered on a fixed date without follow-up, compliance calendar running with zero missed deadlines.
- By 12 months: measurable recoveries completed, at least two manual processes automated, and you are a trusted voice in the family's financial reviews.
Growth Path
The family office function is being built deliberately, with modern systems and increasing scope. For the right person, this role grows into a Family Office Controller position — owning the accounting team, systems and reporting for the entire group. Compensation will grow with responsibility and demonstrated impact.
How to Apply
Email your CV with the subject line “Family Office Accountant” along with a short note (5–10 lines) describing the most complex reconciliation or MIS you have personally built. Applications without the note will not be prioritised.
Pay: ₹30,000.00 - ₹35,000.00 per month
Work Location: In person
