PO Creation & Processing
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Convert approved PRs into POs within defined TAT (within 24 hours of PR approval)
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Ensure PO terms (rate, quantity, delivery schedule, Incoterms, payment terms) match approved quotations/rate contracts
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Select correct vendor, material code, tax code, and account assignment category at PO stage
Master Data & Compliance
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Verify vendor master, material master, and pricing conditions before PO release
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Ensure zero deviation from approved/negotiated rates and rate contracts (RC/blanket POs)
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Maintain 100% compliance with internal procurement SOPs and approval matrix
Documentation & Audit Readiness
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Maintain PO backup file: quotations, comparative statement (CS), approvals, and email trail
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Ensure audit-ready documentation for internal and statutory audits
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Support internal/external audit queries with timely data retrieval
Coordination & Issue Resolution
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Coordinate with Stores/Warehouse and Accounts Payable for GRN and 3-way match (PO–GRN–Invoice) discrepancies
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Liaise with vendors for order acknowledgment, delivery schedule confirmation, and PO amendments
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Escalate rate/vendor/material master discrepancies to Category Manager/TL
Reporting & MIS
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Generate and share daily/weekly open PO status, PR backlog, and pending delivery reports
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Track PO aging and flag delayed conversions proactively
