Job Description (JD)Assistant Executive to CEO (Executive Assistant)
Job Title: Assistant Executive to CEO (Executive Assistant)
Department: CEO Office
Location: Mohali, Punjab
Employment Type: Full-Time
Working Days: Monday to Saturday
Working Hours: 10:00 AM – 6:00 PM
Salary: ₹20,000 – ₹35,000 per month (Based on Interview & Experience)
Job Summary
Callidora Group is seeking a proactive, highly organized, and professional Assistant Executive to the CEO to provide comprehensive administrative and operational support. The ideal candidate will manage the CEO's daily activities, coordinate communication across departments, handle official correspondence, and ensure smooth execution of executive priorities.
Key ResponsibilitiesCEO Support
- Manage the CEO's daily schedule, meetings, appointments, and calendar.
- Coordinate travel arrangements and meeting logistics.
- Prepare meeting agendas, presentations, MOM (Minutes of Meeting), and follow-up action items.
- Remind the CEO of important deadlines and commitments.
Communication Management
- Handle the CEO's official emails and business correspondence.
- Manage the CEO's official communication channels, including WhatsApp, LinkedIn, and other business platforms as assigned.
- Draft professional emails, letters, reports, and presentations on behalf of the CEO.
- Coordinate communication between the CEO and internal teams, clients, vendors, and partners.
Coordination & Operations
- Follow up with department heads on assigned tasks and project updates.
- Prepare daily, weekly, and monthly progress reports for the CEO.
- Coordinate company meetings, interviews, and business events.
- Maintain confidential business documents and executive records.
- Assist in planning and executing strategic initiatives.
Administrative Responsibilities
- Organize and maintain digital and physical files.
- Prepare reports, spreadsheets, and presentations using MS Office and Google Workspace.
- Track important business documents, contracts, and approvals.
- Ensure timely completion of assigned executive tasks.
Required Skills
- Excellent verbal and written communication in English.
- Strong organisational and multitasking abilities.
- High level of professionalism and confidentiality.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
- Experience with email management and business communication.
- Ability to work under pressure and meet deadlines.
- Strong analytical and problem-solving skills.
Qualification
- Bachelor's degree in Business Administration, Management, Commerce, or any relevant field.
- 1–3 years of experience as an Executive Assistant, Personal Assistant, Executive Coordinator, or similar role.
- Freshers with exceptional communication and organisational skills may also apply.
Preferred Qualities
- Smart, confident, and well-presented personality.
- Strong follow-up and coordination skills.
- Ability to maintain strict confidentiality.
- Professional email writing and documentation skills.
- Positive attitude with a proactive approach.
Benefits
- Professional corporate work environment.
- Direct exposure to leadership and business operations.
- Career growth opportunities within Callidora Group.
- Performance-based incentives and annual increments.
- Learning and development opportunities.
Work Location: On-site – Mohali, Punjab.
Pay: ₹15,617.87 - ₹20,039.78 per month
Benefits:
Work Location: In person
