Job Type: Full-time
Experience: Fresher to 2 Years
Qualification: Graduate / Diploma / Equivalent
Location: [Thane / Mumbai / Your Location]
Job Summary
We are looking for a Back Office Executive to handle day-to-day office coordination, Tally-related work, quotation preparation, customer follow-up, order coordination, payment follow-up, billing and documentation.
The candidate should be comfortable working on Tally Prime, MS Excel and MS Word and should have good communication and follow-up skills.
Freshers with basic Tally knowledge are welcome to apply.
Key ResponsibilitiesTally & Accounts-Related Work
- Perform day-to-day data entry and transactions in Tally Prime.
- Prepare sales and purchase entries.
- Maintain customer and supplier ledgers.
- Enter receipts, payments and other routine transactions.
- Assist in invoice and billing preparation.
- Maintain proper sales and purchase records.
- Assist in maintaining accounts-related documentation.
- Coordinate with the accounts team for pending entries and documents.
- Assist with GST-related data and documentation.
- Ensure that Tally entries and records are updated accurately and on time.
Quotation & Sales Coordination
- Prepare and send quotations to customers based on enquiries received.
- Coordinate with the sales/service team for technical and commercial details required for quotations.
- Maintain records of quotations submitted to customers.
- Follow up with customers on submitted quotations.
- Obtain customer feedback regarding quotations.
- Follow up for purchase orders and order confirmation.
- Coordinate with customers regarding order status, delivery and documentation.
- Maintain quotation and order follow-up records.
Payment Follow-up
- Follow up with customers for pending payments.
- Maintain a record of outstanding payments and due dates.
- Coordinate with the accounts team regarding outstanding invoices.
- Contact customers through email/phone for payment status.
- Send payment reminders and statements of accounts when required.
- Update payment status and maintain proper records.
- Escalate long-pending payments to management.
General Back Office & Administrative Work
- Handle day-to-day back-office activities.
- Prepare invoices, proforma invoices, purchase orders and other business documents.
- Maintain customer and supplier databases.
- Prepare and maintain Excel reports.
- Handle emails and routine business correspondence.
- Maintain physical and digital records.
- Coordinate with customers, suppliers, sales, service and accounts teams.
- Assist in preparing service-related documents and reports.
- Perform other office and administrative duties assigned by management.
Required Skills
- Basic to good knowledge of Tally Prime.
- Basic understanding of accounting and bookkeeping.
- Good knowledge of MS Excel and MS Word.
- Ability to prepare professional quotations.
- Good customer follow-up skills.
- Good payment follow-up skills.
- Good email drafting skills.
- Good English communication.
- Good typing and data-entry skills.
- Good organizational and time-management skills.
- Attention to detail and accuracy.
- Ability to maintain records systematically.
Preferred Knowledge
Candidates having knowledge of the following will be preferred:
- Tally Prime
- Sales & Purchase Entries
- Customer & Supplier Ledger
- Invoice/Billing
- GST basics
- Quotation preparation
- Customer follow-up
- Payment collection/follow-up
- Outstanding/receivables tracking
- MS Excel
- Purchase and sales documentation
Experience
- Freshers with basic Tally knowledge are welcome.
- Candidates with 1–2 years of experience in back office, accounts, billing, sales coordination, administration or a similar position will be preferred.
Candidate Profile
The ideal candidate should be:
- Responsible and punctual
- Well-organized and detail-oriented
- Good in communication and customer follow-up
- Comfortable working on Tally and Excel
- Confident in making follow-up calls to customers
- Willing to learn and take responsibility
- Able to work independently as well as in a team
- Professional and polite while communicating with customers and suppliers
Selection Process
- Resume screening
- Telephonic interview
- Personal interview
- Basic Tally & Excel assessment
- Final selection
What We Offer
- Full-time employment
- Training and guidance
- Professional working environment
- Exposure to Tally, accounts, quotations, sales coordination and customer management
- Opportunity for career growth
- Practical experience in business operations
Pay: ₹10,716.17 - ₹25,000.00 per month
Work Location: In person
