Key ResponsibilitiesOffice Administration
- Oversee daily office operations and ensure smooth functioning.
- Maintain office cleanliness, housekeeping, and pantry facilities.
- Manage office supplies and stationery inventory.
- Coordinate office maintenance, repairs, and annual maintenance contracts (AMCs).
- Ensure all office equipment is in good working condition.
Front Office & Communication
- Welcome and assist visitors, clients, and vendors professionally.
- Handle incoming and outgoing telephone calls.
- Receive, record, and distribute couriers, parcels, and official correspondence.
- Maintain visitor registers and coordinate visitor access.
Vendor & Facility Management
- Coordinate with vendors for office services, maintenance, housekeeping, security, and transportation.
- Obtain quotations, compare prices, and process purchase requests for office requirements.
- Verify vendor invoices and coordinate timely payments with the Accounts Department.
Documentation & Record Management
- Maintain administrative records, contracts, agreements, and confidential documents.
- Prepare letters, reports, presentations, and other official documents.
- Maintain filing systems in both physical and digital formats.
- Ensure proper document control and record retention.
Asset & Inventory Management
- Maintain records of company assets, including furniture, computers, printers, and office equipment.
- Track asset allocation, movement, and maintenance.
- Conduct periodic inventory verification.
Meeting & Travel Coordination
- Schedule meetings and prepare meeting rooms.
- Coordinate travel arrangements, accommodation, and transportation for employees and visitors.
- Maintain meeting schedules and assist in preparing meeting minutes.
Employee Support
- Coordinate employee ID cards, access cards, uniforms, and office seating arrangements.
- Assist HR with onboarding and administrative documentation.
- Support employee engagement activities and company events.
Compliance & Administration
- Ensure compliance with company administrative policies and procedures.
- Maintain confidentiality of company information and records.
- Assist during audits and statutory inspections by providing administrative documentation.
Qualifications
- Bachelor's degree in Business Administration, Commerce, or any recognized discipline.
- 2–5 years of experience in office administration or facilities management.
- Experience in a manufacturing environment is preferred.
Required Skills
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Good knowledge of office administration and documentation.
- Strong coordination and vendor management skills.
- Attention to detail and problem-solving ability.
- Professional attitude and customer-service orientation.
Key Competencies
- Time Management
- Planning & Coordination
- Communication Skills
- Teamwork
- Integrity & Confidentiality
- Vendor Management
- Record Management
- Decision Making
Key Performance Indicators (KPIs)
- Efficient day-to-day office operations.
- Timely procurement of office supplies and services.
- Accuracy and maintenance of administrative records.
- Vendor service quality and turnaround time.
- Office maintenance and cleanliness standards.
- Employee and visitor satisfaction.
- Compliance with administrative policies.
Working Conditions
- Working Days: 6 Days per Week
- Working Hours: As per company policy
- Location: Factory Office
Pay: ₹25,000.00 - ₹30,000.00 per month
Benefits:
- Food provided
- Provident Fund
Work Location: In person
