Company: Craftels
Position: Executive Assistant to the Founder
Location: Goa (Travel Required)
Employment Type: Full-Time
About Craftels
Craftels is a people-first organization focused on hospitality, agriculture, sustainability, and talent development. We are building businesses that create meaningful impact while maintaining operational excellence. As we grow, we are looking for an Executive Assistant who can become the Founder's trusted right hand, ensuring seamless execution of priorities and enabling the Founder to focus on strategic growth. High-performing founder EAs are expected to combine administrative excellence with project coordination, proactive problem-solving, and discretion. (auroraassistants.com)
Role Overview
This is not a traditional administrative role.
The Executive Assistant will work directly with the Founder to manage schedules, coordinate projects, follow up with internal teams, and ensure key business initiatives are executed efficiently. The ideal candidate is proactive, highly organized, resourceful, and comfortable working in a fast-paced entrepreneurial environment.
Key ResponsibilitiesExecutive Support
- Manage the Founder's calendar, meetings, appointments, and daily priorities.
- Organize travel, accommodation, and itineraries.
- Screen and prioritize emails, calls, and correspondence.
- Prepare agendas, presentations, reports, and business documents.
- Take meeting minutes (MoMs) and ensure timely follow-ups.
Project Coordination
- Track ongoing projects across departments.
- Coordinate with HR, Operations, Hospitality, Farm, Marketing, and Finance teams.
- Ensure deadlines are met and update the Founder on progress.
- Maintain project trackers and dashboards.
Communication
- Draft professional emails, proposals, letters, and presentations.
- Act as the communication bridge between the Founder and internal/external stakeholders.
- Coordinate meetings with investors, partners, vendors, and clients.
Operations & Administration
- Maintain confidential business records.
- Organize digital files and documentation.
- Assist in creating SOPs, policies, and operational workflows.
- Support event planning, workshops, recruitment drives, and business meetings.
Research & Strategy Support
- Conduct market and competitor research.
- Prepare business reports and presentations.
- Assist in new business initiatives and strategic projects.
- Identify opportunities to improve business processes.
Required Skills
- Excellent verbal and written English communication.
- Exceptional organizational and multitasking abilities.
- Strong attention to detail.
- Ability to work independently with minimal supervision.
- High level of integrity and confidentiality.
- Excellent problem-solving skills.
- Strong follow-up and execution mindset.
- Ability to anticipate needs before being asked. These qualities consistently distinguish founder-focused EAs from purely administrative assistants. (auroraassistants.com)
Technical Skills
- Google Workspace
- Microsoft Office (Excel, Word, PowerPoint)
- Notion or similar productivity tools
- Canva (basic)
- AI tools such as ChatGPT
- Project management software (ClickUp, Trello, Asana, or Monday.com)
Preferred Qualifications
- Bachelor's degree in Business Administration, Management, Hospitality, or related field.
- 2–5 years of experience as an Executive Assistant, Founder's Office, Project Coordinator, or similar role.
- Startup or hospitality experience is an advantage.
- Willingness to travel occasionally with the Founder.
What We're Looking For
- A proactive problem-solver.
- Someone who thrives in a dynamic environment.
- High ownership and accountability.
- Strong business acumen.
- Ability to maintain complete confidentiality.
- A person who enjoys creating systems, bringing structure, and helping leaders operate at their best.
Success in This Role
Within the first 90 days, you should be able to:
- Effectively manage the Founder's calendar and priorities.
- Ensure all meetings have agendas, action items, and follow-ups.
- Improve communication and coordination across departments.
- Build reliable systems for tracking projects and deadlines.
- Save the Founder significant administrative and operational time.
Why Join Craftels?
- Work directly with the Founder and leadership team.
- Gain exposure to hospitality, agriculture, HR, and business operations.
- Opportunity to contribute to high-impact projects.
- Fast learning, ownership, and career growth in a rapidly growing organization.
Pay: ₹30,000.00 - ₹50,000.00 per month
Benefits:
Work Location: In person
