Purpose Statement - The Vendor Accounting Operations Team Associate will work closely with the Vendor Accounting Assistant Manager to enable issuance and processing of PO based vendor invoices, Non-PO vendor invoices, and Freight Invoices
Key Role & Responsibilities
- Perform the processing of vendor invoices, ensuring accuracy and adherence to company policies and procedures
- Prepare service entry in SAP after receiving tax invoice
- Verify service entry voucher and authorized signatory approval
- Verify invoices from the supporting documents provided by plant officials and coordinate with plant user departments in case of any clarifications
- Ensure invoices are parked and posted in SAP within defined timeline.
- Handling of vendor portal for processing of invoice
- Collaborate with plant accounting manager and commercial heads for approving exceptional invoices and resolving discrepancies
- Support payment processing activities, including verifying payment details and preparing payment batches
- Assist in reconciling vendor accounts and resolving any discrepancies or issues in a timely manner
- Coordinate with GL accounting team for provision entries to be posted in the ERP
- Maintain a tracker for statutory compliance related to ESI and PF for service bills. Share this tracker with the plant accounting manager and plant HR to ensure ongoing compliance.
- Coordinate with scanning officials for archiving of documents at plant
- Provide administrative support to the vendor accounting team, including data entry, and document management
- Collaborate with team members to achieve departmental goals and objective
Job specifications
Experience
- 1 to 3 years of previous experience on Freight Module of SAP (applicable for freight team)
- Relevant previous experience in accounting or finance field
- Familiarity with basic accounting principles and processes is advantageous
Qualification
- Bachelor’s degree in accounting, Finance, or a related field
Certifications
Professional certifications in the field of accounts, finance or P2P are preferable
Competence
Behavioural
- Strong attention to detail and accuracy in performing tasks
- Excellent organizational and time management skills, with the ability to prioritize workload effectively
- Ability to work collaboratively in a team environment and communicate effectively with colleagues
Functional
- Proficiency in using Microsoft Office applications, particularly Excel and Word
- Basic understanding of accounting software and ERP systems is advantageous
Technical
- Ability to learn and adapt to new systems and processes quickly
- Basic knowledge of financial documents and terminology
- Familiarity with ERP systems (SAP) and vendor portal
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RJ Corp is a leading Indian conglomerate with a diversified presence across Food and Beverages, Quick-Service Restaurants, Retail, Healthcare, and Education . With operations across India and international markets including Nepal, Sri Lanka, Zambia, Morocco, and Nigeria , we are the powerhouse behind some of the most recognized global and homegrown brands.
Varun Beverages Ltd (VBL) : VBL is a flagship business of RJ Corp and the world’s largest PepsiCo franchise bottler (outside US), managing a wide portfolio including Pepsi, Mountain Dew, Sting, 7UP, Tropicana, Aquafina, Slice , and Gatorade .
Devyani International Ltd (DIL) : India’s largest franchisee of Yum! Brands , operating KFC , Pizza Hut , Costa Coffee , and homegrown brands like Vaango and Food Street .
Varun Beverages Ltd (VBL) is 2 nd largest franchisees of PepsiCo globally, and a key player in the Global beverage industry. As a flagship company of the diversified RJ Corp group, VBL is engaged in the manufacturing, bottling, and distribution of a wide range of carbonated soft drinks, non-carbonated beverages, and packaged drinking water including trademarks owned by PepsiCo.
With a strong footprint across India , Nepal, Sri Lanka, Morocco, Zambia, and Zimbabwe, VBL operates numerous state-of-the-art manufacturing facilities and an extensive distribution network. The company’s product portfolio includes popular global brands such as Pepsi, Mountain Dew, Mirinda , 7UP, Tropicana, Slice, Aquafina, Gatorade and Creambell Milk .
Driven by operational excellence, sustainability, and innovation, Varun Beverages continues to expand its reach while maintaining the highest standards of quality, safety, and customer satisfaction. The company is listed on Indian stock exchanges and is recognized for its robust growth, efficient supply chain, and commitment to long-term value creation.
