We are hiring – Office Receptionist cum Admin Executive
Company: First Advisor Insurance Broker Private Limited
Designation: Office Receptionist cum Admin Executive
Location: Office No. 410, A Wing, Express Zone Building, Western Express Highway, Malad East, Mumbai
Experience: 3-4 Years
We are looking for a professional, organized, and proactive Office Receptionist cum Admin Executive to manage the front office and provide administrative support for the smooth day-to-day functioning of the office. The ideal candidate should have excellent communication skills, strong organizational abilities, and a service-oriented attitude.
Key Responsibilities Front Office & Reception
- Welcome and assist visitors, clients, vendors, and guests in a professional and courteous manner.
- Answer, screen, and direct incoming telephone calls.
- Maintain visitor records and ensure proper visitor management.
- Handle incoming and outgoing couriers, parcels, and mail.
- Schedule appointments and coordinate meeting room bookings.
- Maintain a clean, organized, and presentable reception area.
Administration & Office Management
- Manage day-to-day office administration activities.
- Maintain office records, files, and documents.
- Procure, organize, and maintain office stationery and other office supplies, ensuring adequate stock at all times.
- Coordinate with vendors for office purchases and service requirements.
- Arrange refreshments, snacks, beverages, and pantry supplies for employees, meetings, and visitors as required.
- Coordinate repair and maintenance of office infrastructure and equipment, including but not limited to air conditioners (ACs), water purifiers/RO systems, printers, photocopiers, internet, electrical fixtures, furniture, and other office assets.
- Follow up with service providers to ensure timely completion of maintenance and repair work.
- Coordinate housekeeping services to ensure office cleanliness and hygiene.
- Monitor pantry, housekeeping, and office consumables inventory.
- Assist in travel bookings, hotel reservations, and transportation arrangements for employees and guests.
- Prepare letters, reports, purchase requests, and other administrative documents.
- Support HR with attendance records, employee onboarding documentation, and other administrative coordination as required.
- Coordinate with internal departments to provide administrative support whenever needed.
Qualifications
- Bachelor's degree in any discipline.
- 2–3 years of experience in Reception, Front Office, Administration, or Office Coordination.
Skills Required
- Excellent verbal and written communication skills.
- Professional appearance and pleasant personality.
- Strong organizational and multitasking abilities.
- Good interpersonal and customer service skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Ability to coordinate with multiple vendors and internal departments.
- Strong follow-up and problem-solving skills.
Pay: ₹18,000.00 - ₹20,000.00 per month
Benefits:
Work Location: In person
