Job Title: Import Documentation Executive
Location: Chembur (Near Kurla East), Mumbai
Experience: 1–2 Years
Industry: Freight Forwarding / Logistics
Job Summary
We are looking for a proactive and detail-oriented Import Documentation Executive with 1–2 years of experience in Freight Forwarding and Logistics. The candidate will be responsible for handling import documentation, shipping instructions, pre-alerts, Bill of Lading processes, and coordination with shipping lines and overseas agents to ensure smooth shipment execution.
Key Responsibilities
- Prepare and verify Shipping Instructions (SI) accurately.
- Handle First Print and Draft Bill of Lading (BL) processes.
- Review and coordinate amendments in Draft BL before final issuance.
- Manage and verify MAWB (Master Air Waybill) and HAWB (House Air Waybill) documentation.
- Handle shipment Pre-Alerts and ensure timely communication with customers and overseas agents.
- Coordinate with Shipping Lines, Airlines, Overseas Agents, and Internal Teams.
- Prepare and submit Manifest documentation as per shipment requirements.
- Process and manage Switch Bill of Lading (Switch BL) requests and documentation.
- Ensure timely release of shipping documents and shipment status updates.
- Maintain shipment records and documentation in the system.
- Follow up with shipping lines and agents for document release and shipment milestones.
- Ensure compliance with customer requirements and shipping regulations.
Required Skills & Knowledge
- Strong knowledge of Shipping Instructions (SI).
- Experience in handling Draft BL, First Print BL, and Final BL.
- Knowledge of MAWB and HAWB documentation.
- Experience in preparing and managing Pre-Alerts.
- Understanding of Manifest filing processes.
- Knowledge of Switch Bill of Lading procedures.
- Experience in Shipping Line and Overseas Agent Coordination.
- Good understanding of Import Documentation and Freight Forwarding Operations.
- Proficiency in MS Excel, Outlook, and logistics software.
- Strong communication and coordination skills.
Pay: ₹15,000.00 - ₹30,000.00 per month
Application Question(s):
- How many years of experience do you have in Freight Forwarding / Import Documentation?
- Have you handled Shipping Instructions (SI), Draft BL, and Final BL independently?
- Do you have experience working with Shipping Lines and Overseas Agents?
- Have you prepared or verified MAWB and HAWB documents?
- Do you have experience handling Pre-Alerts and Manifest documentation?
- Have you worked on Import Operations or Documentation in a Freight Forwarding company?
- What logistics software have you used?
- Have you ever coordinated with shipping lines for BL amendments or document corrections?
- Are you comfortable working from Chembur ?
- What is your current CTC, expected CTC, and notice period?
Work Location: In person
