Urgent Opening for
Executive Assistant to Director
Location : Gorwa , Vadodara
Experience : Minimum 2 years
Salary : up to 30000/-
Job Description
Day to day calendar management. Coordinate with Teams and update reports to Directors. Organizing for departmental/ office meetings, Draft Letters/ mail on own. Other related administration work. Provides administrative support and performs many duties.
Desired Candidate Profile
Duties include scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests. Provide administrative and clerical support to departments or individuals. Schedule meetings and arrange conference.
· Managing meeting Schedule of MD
· Conducting meetings behalf of director, Preparing MOM &looking after it's timely compliance
· Signature on various documents
· Internal meeting facility arrangement
· Marketing tour management: Reports submission, Daily reporting & further planning
· Arranging monthly review meetings & managing relevance compliance on time
· Looking after guest management
· Conference call management
· On behalf of corporate communications – Email circulation of articles
· Preparation of certain reports on pending work of individuals
· Responding to Emails / Incoming Calls / Conferencing & distribution of departmental mails
· Maintaining Attendance & Leave Records of Employees
· Ensuring & coordination of daily routine jobs of Directorial secretarial department such as Hospitality and Housekeeping, IT related issues, Telephone related queries, Maintenance related problems should be co ordinate & job has to be completed on time.
· Handling Visitor & Guest management of Director.
· Managing Major Events / Functions assistance and maintaining records for Photo & Video Library.
· Managing director’s calendar.
· Preparing daily, weekly & monthly meeting schedules.
· Facilitated investors meeting, AGM, participation in trade events. Provided assistance towards board meetings and regulatory filing.
· Arranging Meetings as per director’s convenience.
· Co ordination for the meeting & checking availability of the attendees.
· Co ordination for the director’s daily requirement such as stationary, diary, medicine etc.
· Co ordination for arranging VCs & connecting VCs as per director’s daily schedule
Please share your cv on 7573041842 /[email protected]
Job Types: Full-time, Permanent
Pay: ₹15,000.00 - ₹30,000.00 per month
Benefits:
- Cell phone reimbursement
- Paid sick time
- Provident Fund
Experience:
- Travel booking & plan meetings : 2 years (Preferred)
Work Location: In person
