Location : Ambernath Manufacturing Facility
Reporting To : Sr. Manager – Facilities / Dotted line reporting to Plant Head
Key Roles & Responsibilities
1. Plant Administration & Government Liaison
- Coordinate with external statutory and local authorities including:
- MIDC
- Gram Panchayat
- Local Police Authorities
- Fire Department
- MSEDCL
- Pollution Control Authorities
- Utility Service Providers
- Ensure timely approvals, renewals, permits, and statutory compliances related to administration and facility operations.
- Represent the organization before local authorities for administrative matters.
2. Facilities Management
- Manage overall facility operations, infrastructure maintenance, and workplace services.
- Ensure optimum functioning of:
- Administrative buildings
- Offices
- Utilities and common areas
- Parking facilities
- Employee amenities
- Coordinate preventive and corrective maintenance activities.
- Monitor facility service levels through vendor management and periodic audits.
3. Security Management
- Develop and implement plant security systems and procedures.
- Manage security manpower deployment and attendance.
- Monitor access control systems, visitor management, and CCTV operations.
- Conduct security audits and ensure compliance with company safety standards.
- Coordinate emergency response and crisis management activities.
4. Housekeeping & Workplace Management
- Ensure high standards of cleanliness and hygiene across the facility.
- Monitor housekeeping vendor performance through SLAs and KPIs.
- Conduct regular inspections and workplace audits.
- Ensure proper waste management and environmental compliance.
5. Transportation Management
- Manage employee transportation services.
- Optimize transportation routes and costs.
- Address employee transportation-related concerns.
- Ensure vendor compliance with safety and contractual requirements.
6. Cafeteria & Employee Welfare Management
- Oversee cafeteria operations ensuring quality, hygiene, and cost effectiveness.
- Conduct periodic audits of food quality and service standards.
- Coordinate employee welfare initiatives.
- Manage employee engagement activities and wellness-related programs.
- ture and optimize costs.
7. Medical & Occupational Health Coordination
- Organize periodic employee health check-up programs.
- Coordinate with occupational health service providers.
- Ensure maintenance of health records and monitoring of statutory medical requirements.
- Support health awareness and employee wellness initiatives.
8. Event Management
- Plan and execute company events including:
- Annual Day
- Sports Day
- Festival Celebrations
- Employee Engagement Programs
- Leadership Visits
- Town Halls
- CSR Activities
- Manage budgets, vendors, logistics, and execution of events.
9. Uniform & Employee Facilities Management
- Manage procurement and distribution of employee uniforms.
- Ensure compliance with company standards and safety requirements.
- Maintain inventory control and replacement schedules.
10. Pest Control Management
- Implement preventive pest control measures.
- Coordinate with service providers.
- Ensure compliance with hygiene and quality standards.
- Conduct periodic inspections and audits.
11. Budgeting & Cost Control
- Prepare annual administration and facility management budgets.
- Track monthly expenditures against approved budgets.
- Identify and implement cost-saving initiatives.
- Negotiate contracts and service agreements to achieve operational efficiency.
12. Vendor & Contract Management
- Manage administration-related vendors and service providers.
- Develop service agreements, SLAs, and performance metrics.
- Conduct quarterly vendor performance reviews.
- Ensure compliance with contractual obligations and company policies.
13. MIS, Reporting & Documentation
- Prepare weekly and monthly MIS reports.
- Analyze operational performance and cost trends.
- Maintain records related to administration, contracts, compliance, and audits.
- Support management reviews with data-driven insights.
14. Cross Functional Coordination
- Work closely with:
- Plant Operations
- Finance
- HR
- Procurement
- EHS
- Corporate Administration
- Support plant expansion projects and infrastructure initiatives.
- Participate in continuous improvement programs.
Experience
- 10 to 15 years of relevant experience in Administration, Facilities Management, and Plant Administration.
- Experience in handling administration functions for a manufacturing facility with 500+ employees.
- Proven experience as an individual contributor managing end-to-end administrative operations.
- Exposure to multinational/global work environments is mandatory.
- Experience in manufacturing, engineering, industrial, or facility management organizations preferred.
Educational Qualification
- Graduate in any discipline.
- MBA, B.Tech, or equivalent professional qualification will be an added advantage.
- Candidates from Facility Management organizations such as JLL, CBRE, Cushman & Wakefield, ISS, etc., will be preferred.
