Position Title: Executive Secretary to the CEO
Department: Office of the CEO
Reports To: CEO – CARE Group of Institutions
Location: CARE Group of Institutions, Trichy
Employment Type: Full-time
Role Summary
The Executive Secretary to the CEO acts as the strategic support partner to the CEO, ensuring seamless coordination across the teaching, non-teaching, and operations wings of the institution.
This role involves high-level executive assistance, data-driven decision support, cross-functional coordination, and stakeholder management — requiring a dynamic, analytical, and highly organized individual capable of handling a fast-paced, multi-institutional environment.
This is an ideal role for fresh graduates or young professionals from IIMs, XLRI, ISB, SPJIMR, NMIMS, MDI, or other equivalent Tier-1 management institutes who aspire to gain exposure to strategy, operations, and institutional leadership at scale.
Key ResponsibilitiesA. Strategic Support to CEO
- Act as the central point of coordination between the CEO and Deans, Principals, CAO, COO, and other key leadership roles.
- Prepare briefing notes, executive summaries, and analytical reports for CEO reviews.
- Assist in monitoring the implementation of strategic initiatives such as:
- CARE’s institutional expansion roadmap
- NAAC/NBA/AICTE compliance
- Research & innovation collaborations
- Branding & admissions campaigns
B. Stakeholder & Leadership Coordination
- Manage high-level communications and schedules involving internal leadership and external stakeholders (AICTE, UGC, NBA, industry partners, etc.).
- Facilitate structured reporting from all leadership roles reporting to the CEO, ensuring accurate, timely updates.
- Follow up on CEO’s action items and ensure alignment across departments.
C. Data & Decision Support
- Work with different institutional wings (Engineering, Architecture, Management, Arts & Sciences) to consolidate performance data.
- Assist in creating dashboards and MIS reports for student outcomes, placements, financial KPIs, and operational effectiveness.
- Support the CEO in data-driven decisions related to budgets, new programs, collaborations, and institutional strategy.
D. Communication & Representation
- Draft and review key communications, MoUs, policy documents, and board-level reports.
- Represent the CEO’s office in high-level meetings when delegated.
- Maintain confidentiality and handle sensitive information with discretion.
Key Skills & Competencies
- Exceptional organization, multitasking, and time management abilities.
- Strong analytical and problem-solving skills.
- High proficiency in MS Office, Google Workspace, and data visualization tools.
- Professional communication and presentation skills.
- Ability to work independently under pressure and handle complex situations with maturity.
Qualifications & Experience
- Education: MBA/PGDM from IIMs, ISB, XLRI, SPJIMR, NMIMS, MDI, SIBM, or other equivalent Tier-1 B-schools.
- Experience:
- Fresh graduates preferred, OR
- Up to 2 years in executive assistance, consulting, analytics, or operations.
- Exposure to education administration, strategy, or corporate planning is an advantage.
Performance Indicators
- Accuracy and timeliness of CEO reporting packs, briefs, and dashboards.
- Efficiency in following up and closing key action points.
- Quality of coordination across departments and leadership levels.
- Contribution towards institutional goals (admissions, placements, accreditations, rankings, etc.).
Job Types: Full-time, Permanent, Fresher
Benefits:
- Commuter assistance
- Leave encashment
- Paid sick time
- Paid time off
Ability to commute/relocate:
- Trichy, Tamil Nadu: Reliably commute or planning to relocate before starting work (Preferred)
Education:
Location:
- Trichy, Tamil Nadu (Required)
Work Location: In person
