Key Responsibilities
- Manage the end-to-end vendor lifecycle: identification, evaluation, onboarding, contracting, and performance review of suppliers and service providers.
- Proactively source and onboard new vendors across categories (IT, stationery, office supplies, services) to build a strong, competitive, and reliable supplier base.
- Handle day-to-day purchase requests across departments, ensuring timely procurement, proper approvals, and adherence to internal purchase policy.
- Own IT purchases — laptops, desktops, peripherals, networking equipment, and software licenses — in coordination with the IT team on specifications, budgets, and timelines.
- Manage office stationery and consumables: track inventory, plan replenishment, and control wastage.
- Negotiate pricing, payment terms, and service levels with vendors to optimise cost without compromising quality or delivery timelines.
- Maintain up-to-date knowledge of product specifications and prevailing market rates to benchmark vendor quotes and validate pricing before approval.
- Own inventory management for IT assets and office supplies — maintaining stock accuracy, setting reorder levels, and running periodic physical verification.
- Raise and track purchase orders, maintain accurate procurement records, and ensure audit-readiness of all purchase documentation.
- Coordinate with the Finance team for invoice verification, payment processing, and budget tracking.
- Monitor vendor performance against agreed SLAs and escalate/resolve issues around delivery, quality, or compliance.
- Maintain and periodically update an approved vendor list and asset/inventory registers for IT and office supplies.
- Identify cost-saving opportunities and recommend process improvements in the procurement workflow.
- Support annual procurement planning and budgeting in coordination with Finance and department heads.
- Ensure vendor compliance on statutory documentation (GST, PAN, contracts/NDAs) before onboarding and payment release.
Key Skills
- Strong negotiator — consistently secures favourable pricing, payment terms, and SLAs from vendors.
- Excellent at vendor management and sourcing — skilled at identifying and onboarding new, reliable vendors.
- Deep knowledge of products and their respective market rates — able to benchmark quotes and spot overpricing.
- Strong inventory management skills — accurate stock tracking, reorder planning, and wastage control.
- Good command of MS Excel and procurement/ERP tools for tracking, reporting, and analysis.
- Strong organisational and multitasking skills, with the ability to manage multiple vendors and purchase requests simultaneously.
- Sound understanding of contracts, SLAs, and vendor compliance documentation.
- Clear communicator with good cross-functional coordination across IT, Finance, and Admin.
- High attention to detail and ownership when it comes to documentation, approvals, and audit trails.
Requirements
- Bachelor's degree in Business Administration, Commerce, Supply Chain Management, or a related field.
- 5–8 years of experience in procurement / purchase management, preferably in a technology, SaaS, or corporate administration environment.
- Proven experience in vendor sourcing, negotiation, and contract management.
- Working knowledge of IT hardware/software procurement is preferred.
- Proficiency in MS Excel and procurement/ERP tools.
- Strong organisational, multitasking, and follow-up skills.
- Good communication and stakeholder management skills across departments.
Pay: ₹600,000.00 - ₹900,000.00 per year
Benefits:
- Health insurance
- Leave encashment
- Paid sick time
Work Location: In person
