Job Description: Personal Secretary
Job Title: Personal Secretary
Company/Industry: IT and Manufacturing
Job Location: Malviya Nagar, Jaipur, Rajasthan
Salary: ₹40,000 – ₹50,000 per month
Working Hours: 9:00 AM to 6:00 PM
Employment Type: Full-time
Travel Requirement: Travel to different cities for 5–6 days as required
Job Summary
We are looking for a professional, well-organized, and responsible Personal Secretary to provide administrative and coordination support to senior management. The candidate will manage schedules, coordinate meetings, handle official communication, maintain confidential records, and support business activities for an IT and manufacturing company.
The position involves occasional outstation travel to different cities for approximately 5–6 days, depending on business requirements.
Key Responsibilities
- Manage daily schedules, appointments, meetings, and reminders.
- Coordinate with internal teams, clients, vendors, and business associates.
- Handle phone calls, emails, correspondence, and official communication.
- Prepare reports, presentations, documents, and meeting minutes.
- Maintain confidential files, records, and business information.
- Organize meetings, conferences, and business events.
- Make travel arrangements, including transportation, hotels, and itineraries.
- Accompany senior management during business visits when required.
- Coordinate and follow up on assigned tasks and business activities.
- Maintain travel records and prepare expense statements.
- Ensure timely follow-up on important deadlines and commitments.
- Perform other administrative and secretarial duties as assigned.
Eligibility Criteria
- Graduate from a recognized university.
- Prior experience as a Personal Secretary, Executive Assistant, Administrative Executive, or in a similar role will be preferred.
- Excellent verbal and written communication skills.
- Proficiency in MS Office, including Word, Excel, PowerPoint, and email.
- Strong organizational and time-management abilities.
- Ability to maintain confidentiality and handle sensitive information.
- Willingness to travel to different cities for 5–6 days as required.
- Professional personality, presentable appearance, and proactive approach.
Required Skills
- Calendar and schedule management.
- Professional communication and correspondence.
- Meeting and travel coordination.
- Documentation and report preparation.
- MS Office proficiency.
- Multitasking and follow-up.
- Stakeholder coordination.
- Professional etiquette and problem-solving.
Compensation and Benefits
- Salary: ₹40,000–₹50,000 per month.
- Opportunity to work with an IT and manufacturing company.
- Professional and growth-oriented work environment.
- Exposure to senior management and business operations.
- Travel opportunities to different cities.
Pay: ₹40,000.00 - ₹50,000.00 per month
Work Location: In person
