Admin Executive
Job Overview
We are looking for a detail-oriented and organized Administration & Operations Executive to manage day-to-day office administration, e-commerce order processing, inventory coordination, and basic financial documentation. The ideal candidate will bridge the gap between our sales channels, vendors, and internal teams to ensure smooth operational workflows.
Key Responsibilities
1. E-Commerce & Order Management
Order Verification: Monitor, check, and verify incoming orders from e-commerce platforms including Shopify and Amazon.
Packing Coordination: Ensure orders are accurately prepared and packed for dispatch.
2. Dispatch & Billing Operations
Outlet Dispatch: Oversee the step-by-step material dispatch process for physical outlets.
Invoicing & Billing: Handle B2B Billing and manage B2C (Non-GST) invoicing.
Vendor Invoicing: Execute vendor billing and ensure all heavy GST billing is completed accurately by the administration team.
3. Inventory & Barcoding
Barcoding: Manage and implement barcoding for products.
Hamper Management:
Maintain Excel sheets tracking custom hampers, including product photos and assigning new codes.
Physically verify and check the specific products included in each hamper.
Upload updated hamper details into Software (or relevant ERP/system).
4. Financial Documentation & Reconciliation
Credit & Debit Notes:
Issue credit notes for expired products returned from outlets.
Generate corresponding debit notes upon receiving credit notes.
Coordinate with vendors to ensure appropriate GST reductions are processed.
Purchase Orders (P.O.): Generate and manage Vendor Purchase Orders.
Petty Cash Management: Maintain the office petty cash fund, log daily expenses (such as Travel Allowance/T.A.), and ensure all data is promptly updated in Software.
Skills and Qualifications
Software Proficiency: Experience with Shopify, Amazon Seller Central, Excel, and retail/ERP management software (experience with Software(Rancelab) is a major plus).
Financial Literacy: Good understanding of basic accounting principles, commercial billing, GST structures, Credit/Debit notes, and petty cash management.
Attention to Detail: High accuracy in data entry, barcode generation, and physical inventory checking (especially for multi-product hampers).
Organizational Skills: Ability to handle multiple tasks from different operational areas simultaneously.
Required Skills and Qualifications:
- Strong Organizational Skills: Able to manage time efficiently and handle multiple priorities.
- Excellent Communication: Effective in both verbal and written communication across all levels.
- Technological Proficiency: Skilled in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic office equipment.
- Attention to Detail: Maintains high accuracy in data handling and documentation.
- Problem-Solving Skills: Resourceful in resolving issues and optimizing processes.
- Discretion and Confidentiality: Trusted with sensitive information.
- Team Collaboration: Works well with others and supports a positive team environment.
- Knowledge of Office and Hospitality Operations: Understanding of administrative and hospitality-related workflows is a plus.
Job Type: Full-time
Pay: ₹10,000.00 - ₹18,000.00 per month
Benefits:
- Food provided
- Health insurance
Ability to commute/relocate:
- Chandigarh, Chandigarh: Reliably commute or planning to relocate before starting work (Preferred)
Shift availability:
Work Location: In person
