Roles and Responsibilities
Travel Requirements & Visa Processing
- Responsible for COE & Visa processing of employees.
- Responsible for all the travel requirements for Indocosmo and its sister concerns.
- Liaison with Consulate regarding travel updates and change in policies
Facility Management & Office Functioning
- Accountable for Office key management
- Responsible for the office opening and closing procedure
- Responsible for all telecommunication activities related to Indocosmo and its sister concerns
- Responsible for processing various office purchases
- Accountable for asset management and periodic maintenance of the same.
- Maintaining asset register and checking the same periodically.
Statutory Compliance
- Responsible for all statutory compliance activities pertaining to Indocosmo and its sister concerns.
- Responsible for liaison with all the government bodies and officials.
ISO & ISMS Implementation
- ISO & ISMS Audit SPOC for implementation, periodic review and renewal of organization ISO and ISMS certification.
Personal Management
- Responsible for personal management of CEO & Vice-president of the company
HR , Training & Employee Welfare
- Responsible for Employee & other asset Insurance handling for Indocosmo and its sister concerns.
- Coordinating and scheduling all the Training activities includes Japanese training & TITP training for Indocosmo.
- Responsible for employee health and safety.
- Communicating and explaining the organization's HR policies to the employees
- Responsible for monitoring AMS and Open Project and communicate with employees regarding discrepancies
- Responsible for agreement execution for employees.
- Initiate Employee Engagement Activities.
- Assist management in developing fair HR policies and ensuring employees understand and comply with them.
- Assess training needs and coordinate learning and development initiatives for all employees.
- Act as the point of contact for employee’s grievances.
- Plan HR initiatives that will benefit the company and encourage more efficient and beneficial work from employees.
- Continually educate employees on company policies (including work timings, appropriate dress, Mobile & Internet usage etc.) and keep employee handbook current.
- Monitor employee activities and stay abreast on company climate and culture, ensuring it stays positive and productive.
- Foster cross-functional relationships and ensure managers and employees are properly connected.
- Promote a positive and open work environment where employees feel comfortable speaking up about issues.
- Follow up on training cost recovery for employees who leave without notice period.
- Responsible for various agreement executions.
Technical competencies
- Expertise working knowledge on MS Office
- Expertise in multitasking administration skill set
Behavioral Competencies
- HRM knowledge and expertise
- Written / spoken communication skills
