We are one of the leading & trusted manufacturers of a range of precision quality Testing Machines for Textile, Pharmaceutical & Food Industries, since 2009 across India & other countries. You can find more about us here: https://www.appleelectroniks.com
ROLE: Purchase Executive
LOCATION: Vadodara, Gujarat
Job Summary
The Purchase Executive is responsible for procuring mechanical, electrical, electronic, pneumatic, and general consumable materials required for manufacturing testing equipment. The role focuses on ensuring timely availability of quality materials at competitive prices while maintaining inventory levels, supplier relationships, and documentation.
Key Responsibilities
Procurement
- Float RFQs (Request for Quotations) to multiple suppliers.
- Compare quotations based on price, quality, delivery time, payment terms, and warranty.
- Negotiate prices, discounts, delivery schedules, and commercial terms.
- Prepare Purchase Orders (POs) after obtaining necessary approvals.
- Ensure timely procurement of production materials to avoid production delays.
- Follow up with suppliers for order confirmation, dispatch, and delivery.
Vendor Management
- Identify and develop new suppliers.
- Evaluate suppliers based on quality, price, delivery performance, and service.
- Maintain supplier database with updated contact details and commercial terms.
- Conduct periodic supplier performance reviews.
- Build long-term relationships with reliable vendors.
Inventory Coordination
- Coordinate with Production, Planning, Design, Stores, and Accounts departments.
- Ensure optimum inventory levels without overstocking.
- Monitor slow-moving and non-moving inventory.
- Plan purchases based on production schedules.
Documentation
- Maintain Purchase Orders, quotations, comparison sheets, invoices, and supplier records.
- Verify material received against Purchase Orders.
- Coordinate with Accounts for invoice verification and payment processing.
- Maintain complete purchase records in ERP/Excel.
Cost Control
- Achieve annual cost reduction through negotiation and alternate sourcing.
- Standardize commonly used components.
- Monitor market price trends.
- Identify opportunities for bulk purchasing.
Quality Coordination
- Coordinate with Quality Control for material inspection.
- Handle supplier quality issues and replacement claims.
- Ensure purchased materials meet required specifications.
Import & Export Purchase (If Required)
- Coordinate with overseas suppliers.
- Obtain shipping documents.
- Coordinate customs clearance and freight forwarding.
- Monitor import shipment schedules.
Required Skills
- Strong negotiation skills.
- Vendor development and supplier management.
- Excellent communication skills.
- Good analytical and comparison skills.
- Knowledge of inventory management.
- Proficiency in Microsoft Excel, Word, and ERP software.
- Ability to work under deadlines.
- Strong documentation and record-keeping skills.
- Teamwork and coordination abilities.
Educational Qualification
- Bachelor's Degree (B.Com, BBA, B.E., Diploma in Mechanical/Electrical/Electronics, or equivalent).
Experience
- 2–5 years of experience in manufacturing purchase.
- Experience in procurement of mechanical, electrical, and electronic components is preferred.
Preferred Industry Experience
- Manufacturing
- Industrial Equipment
- Testing Instruments
- Automation
- Electronics
- Engineering Products
Components Frequently Purchased
- Electronic components (PLC, HMI, Sensors, SMPS, Relays, Switches)
- Mechanical fabricated parts
- CNC machined components
- Pneumatic components
- Bearings, Motors, Gearboxes
- Fasteners
- Aluminium profiles
- Stainless steel materials
- Electrical panels and wiring accessories
- Industrial consumables
- Packaging materials
Key Performance Indicators (KPIs)
KPI Weightage
On-time Material Availability : 30%
Purchase Cost Saving : 20%
On-time Purchase Order Processing: 10%
Vendor Development & Alternate Sources: 10%
Supplier Delivery Performance: 10%
Documentation Accuracy: 10%
Inventory Optimization: 10%
Performance Expectations
- Ensure zero production stoppage due to material shortages.
- Procure materials at competitive prices without compromising quality.
- Maintain accurate purchase documentation.
- Develop at least two approved suppliers for critical items wherever feasible.
- Coordinate effectively with all internal departments.
- Meet delivery commitments and maintain ethical procurement practices.
Working Hours
- Monday to Saturday as per company policy.
Desired Personal Qualities
- Honest and ethical.
- Self-motivated and proactive.
- Detail-oriented.
- Strong follow-up skills.
- Good decision-making ability.
- Positive attitude and willingness to learn.
- Ability to work under pressure and manage multiple priorities.
Job Types: Full-time, Permanent
Pay: ₹18,000.00 - ₹35,000.00 per month
Application Question(s):
- What is your experience in managing the procurement of high-precision components for automation or manufacturing industries, and for how long have you been involved in this?
- Have you outsourced fabrication and machining job work to multiple vendors in Vadodara? How many do you know to efficiently handle such work in a manufacturing industry like ours?
- How many years of experience do you have in procuring components such as PLCs, HMIs, servos, sensors, and electrical wires? or Purchase Exp. related to machining, fabrication panels, PLCs, HMIs, servos?
Education:
Experience:
- automation, machining, or fabrication industries: 2 years (Required)
- Purchase Executives: 2 years (Required)
Work Location: In person
