Job Summary (Brief overview on the scope of job responsibility):
- Assist supervisor for paper work, such as preparing, distributing and collecting back the handling kit.
- Distribute to and collect from the inspectors the inspection samples, issue quotations
- and reports to the client / factory.
- System maintenance such as IBMS, Summary report preparing.
- Attend to clients’ enquiries.
Interrelationships (Other key functional or communicational lines):
- Coordinate with local and overseas clients, factories and vendors.
- Coordinate with supervisors, Assistant Manager, Sub-Regional Manager – IAA for all job related activities.
Job Responsibility & Accountability (Key Roles, functions & accountability):
- Co-ordination with HK-office, Clients, Selling Office and Vendors for inspection.
- Receiving orders from CPSI HK as well as selling offices (Through IBMS) and collection of inspection reference details.
- Collection of inspection reference details.
- Coordinate with suppliers for scheduling inspections.
- Update the schedule data with job allocation for concerned inspector in respective region.
- Sample control and file keeping (log book maintenance).
- Inspection files preparation.
- Sending reports to client and follow up to match the TAT.
- Handling of IBMS for inspection related activities.
- Update all the weekly/monthly reports as per head office/other selling office requirements.
- Invoice preparation.
- Support the Sub-Regional Manager - IAA and supervisor for any other job as required.
Required Skills & Qualification:-
- Graduate or above in any discipline.
- Good command of English, both oral and written.
