Job Description – Front Office Executive
Location: Noida (Sector 136)
Job Summary
The Front Office Executive will be the first point of contact for all visitors, clients, and employees. The role is responsible for managing the front desk, handling administrative coordination, maintaining office discipline, and ensuring a professional and welcoming experience while supporting day-to-day office operations.
Key Responsibilities
Front Office Management
- Greet and assist visitors, clients, vendors, and interview candidates professionally.
- Manage the reception desk and ensure the front office is well-maintained at all times.
- Handle incoming and outgoing calls, emails, and courier communications.
- Maintain visitor records and ensure visitor access protocols are followed.
Administrative Coordination
- Coordinate meeting room bookings and ensure meeting rooms are prepared before scheduled meetings.
- Support travel, courier, and hospitality arrangements for employees and guests.
- Coordinate with housekeeping, pantry, and maintenance staff to ensure smooth office operations.
- Monitor office supplies, stationery, pantry inventory, and raise replenishment requests.
Employee & Vendor Support
- Assist employees with administrative queries and coordinate with internal departments.
- Coordinate with vendors for office maintenance, courier services, and facility requirements.
- Maintain records of vendor visits, office assets, and administrative documents.
HR Support
- Coordinate interview schedules and welcome candidates.
- Assist in onboarding formalities for new joiners.
- Support employee engagement activities and internal events.
- Maintain confidentiality of employee and organizational information.
Documentation & Reporting
- Maintain reception registers, courier logs, visitor records, and meeting room schedules.
- Prepare daily and monthly administrative reports as required.
- Ensure proper filing and documentation of administrative records.
Desired Skills & Competencies
- Excellent verbal and written communication skills.
- Pleasant personality with a professional appearance and positive attitude.
- Strong interpersonal and customer service orientation.
- Good organizational and multitasking abilities.
- Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
- Ability to work under pressure while maintaining professionalism.
- Strong coordination and follow-up skills.
Experience
- 2–3 years of experience as a Front Office Executive, Receptionist, or Administrative Executive.
- Experience in a corporate office environment is preferred.
Pay: ₹30,000.00 - ₹40,000.00 per month
Benefits:
- Flexible schedule
- Health insurance
- Paid sick time
- Provident Fund
Work Location: In person
