Registration & Prequalifications Officer – ADNOC / TAQA / DEWA / SEWA
Company: Plus UAE Group / Vortexen Dynamics Industrial Solutions
Location: Kochi, Kerala
Job Type: Full-time
Work Mode: Office-based from Kochi
Department: Registration, Prequalification & Documentation
Job Summary
Plus UAE Group / Vortexen Dynamics Industrial Solutions is looking for a Registration & Prequalifications Officer for our Kochi office.
The selected candidate will handle documentation, data entry, portal submissions, vendor registrations, and prequalification works for UAE government, semi-government, utility, oil & gas, EPC, and private-sector client portals.
The role mainly involves documentation support for:
- ADNOC
- TAQA
- DEWA
- SEWA
- Abu Dhabi Government Procurement Portal
- EPC contractor portals
- Oil & Gas company portals
- Government and non-government supplier portals
This is a documentation-focused role that requires good English, attention to detail, portal handling ability, and strong follow-up discipline.
Key Responsibilities
- Prepare and manage documents for vendor registration and prequalification submissions.
- Handle online portal data entry for ADNOC, TAQA, DEWA, SEWA, EPC and client portals.
- Collect required documents from clients, OEMs, suppliers, and internal teams.
- Upload documents into supplier / vendor portals accurately.
- Maintain document checklists for each registration or prequalification file.
- Track submission status, pending documents, approvals, rejections, and clarifications.
- Respond to portal clarifications and coordinate corrections.
- Maintain prequalification trackers and update daily progress.
- Support product and service category registration.
- Coordinate with Sales, Sourcing, Accounts, Technical, and UAE Operations teams.
- Support Indian OEMs, EPCs, and foreign companies entering the UAE market.
- Maintain proper document folders, naming, filing, and submission records.
- Prepare daily, weekly, and monthly prequalification reports.
Documents to Handle
The candidate may work with documents such as:
- Trade licence
- Chamber certificate
- VAT certificate
- Corporate tax registration
- Company profile
- ISO certificates
- HSE documents
- Quality documents
- Financial statements
- Bank letters
- Past project references
- Client completion certificates
- Product catalogues
- Technical datasheets
- Manufacturer authorization letters
- Product certificates
- Insurance documents
- Organisation chart
- Manpower list
- Equipment list
- Authorization letters
- Portal forms and questionnaires
Candidate Requirements
- Minimum 1–3 years of experience in documentation, data entry, vendor registration, prequalification, tender documentation, or client portal handling.
- Good English reading and writing skills are mandatory.
- Strong attention to detail.
- Good typing and data entry accuracy.
- Knowledge of MS Excel / Google Sheets.
- Ability to manage documents, folders, checklists, and trackers.
- Ability to follow up with clients and internal departments.
- Must be able to work under deadlines.
- Must be disciplined in daily reporting and tracker updates.
Preferred Experience
Preference will be given to candidates with experience in:
- ADNOC registration or prequalification
- TAQA / DEWA / SEWA registration support
- UAE supplier / vendor portals
- EPC contractor portals
- Oil & Gas documentation
- ISO / HSE documentation
- Tender documentation
- Technical document compilation
- Government portal documentation
- UAE company documentation
Freshers with excellent English, documentation skills, and learning attitude may also apply for trainee-level consideration.
Required Skills
- Documentation management
- Portal data entry
- Vendor registration support
- Prequalification documentation
- Excel / Google Sheets
- Email communication
- Document checklist preparation
- File naming and folder management
- Follow-up discipline
- Good English communication
- Attention to detail
- Deadline management
- CRM / tracker updates
Daily Work Expectations
The selected candidate must:
- Check active registration and prequalification files daily.
- Follow up pending documents.
- Prepare and upload approved documents.
- Update portal status and internal trackers.
- Respond to clarifications quickly.
- Maintain accurate document records.
- Submit daily work report before end of day.
- Escalate urgent delays or missing documents to management.
Performance Targets
Performance will be measured based on:
- Number of files progressed
- Number of submissions completed
- Document accuracy
- Pending document reduction
- Clarification closure
- Approval ratio
- Tracker update discipline
- Rejection reduction
- Daily reporting discipline
What We Offer
- Opportunity to work with UAE-based business and industrial operations.
- Exposure to ADNOC, TAQA, DEWA, SEWA, EPC and supplier registration processes.
- Training and support from experienced UAE documentation team.
- Career growth in vendor registration, prequalification, documentation, and UAE business support.
- Professional office environment in Kochi.
About the Company
Plus UAE Group provides UAE business setup, PRO services, ADNOC registration, vendor registration, documentation, compliance, and corporate support services.
Vortexen Dynamics Industrial Solutions supports passive fire protection, fire stopping, coating, sourcing, procurement, general trading, ADNOC / government prequalification, and OEM representation services in the UAE market.
The Kochi office works as the backend documentation and revenue support hub for Plus UAE Group and Vortexen.
Apply Now
Interested candidates may apply with an updated CV.
Candidates with experience in ADNOC, TAQA, DEWA, SEWA, EPC portals, Oil & Gas documentation, vendor registration, supplier registration, or prequalification documentation will be preferred.
Work Location: In person
