Job Description of Assistant Manager / Sr. Executive – HR & Admin
Job Title:
Assistant Manager / Sr. Executive – HR & Administration
Department:
Human Resources & Administration
Location:
Narsanda, Nadiad
Reporting To:
Manager – HR / Director
Job Purpose:
To oversee and manage the entire spectrum of Human Resource Management and Administrative functions, ensuring effective implementation of HR policies, systems, and practices in alignment with organizational goals. The role demands a blend of strategic and operational HR management, ensuring employee engagement, legal compliance, and efficient administrative operations.
Key Responsibilities:
A. Core HR Functions
1. Recruitment & Talent Acquisition
- Manage end-to-end recruitment process: manpower planning, job posting, screening, interviewing, selection, and onboarding.
- Liaise with recruitment consultants, job portals, and institutions for talent sourcing.
- Ensure timely hiring aligned with manpower budget and business needs.
- Maintain and update the organization’s manpower database.
2. Performance Management
- Implement and manage the Performance Appraisal System (KRA/KPI based).
- Coordinate annual/half-yearly/quarterly performance review cycles and ensure timely completion.
- Work with department heads to identify performance gaps and training needs.
- Support in designing performance-linked reward and recognition programs.
3. Learning & Development
- Identify training and development needs through performance reviews and discussions.
- Plan, coordinate, and evaluate in-house and external training programs.
- Maintain training records and analyse training effectiveness.
4. Compensation & Benefits
- Prepare and manage monthly payroll, statutory deductions, and benefits administration.
- Handle salary revisions, incentive programs, and annual CTC structures.
- Ensure compliance with minimum wages, bonus, gratuity, and other statutory norms.
5. Statutory Compliance & Industrial Relations
- Ensure compliance with all applicable labour laws (Factories Act, PF, WC, Gratuity, Bonus, Contract Labour, etc.).
- Handle inspections and liaise with government authorities.
- Manage employee grievances and maintain harmonious industrial relations.
- Maintains all statutory records, registers, and returns as per compliance requirements.
6. HR Policy, Documentation & MIS
- Draft, review, and implement HR policies and procedures.
- Maintain updated employee records (joining, confirmation, transfer, promotion, separation, etc.).
- Generate HR reports and dashboards for management review (attrition, manpower, leaves, training, etc.).
B. HR Generalist Functions
1. Employee Engagement & Welfare
- Drive employee engagement initiatives such as cultural events, welfare activities, and recognition programs.
- Conduct employee satisfaction surveys and recommend action plans.
- Handle grievance redressal and ensure a positive workplace culture.
2. Attendance, Leave & Time Office Management
- Oversee biometric attendance, leave management, and discipline monitoring.
- Maintain punctuality, shift schedules, and absenteeism reports.
- Coordinate with production departments for shift and overtime management.
3. Administration & Facility Management
- Supervise housekeeping, security, canteen, transportation, travel management, guest management, employees Quarters management and general office maintenance.
- Manage vendor contracts, office supplies, and administrative budgets.
- Ensure smooth functioning of administrative support systems.
4. Health, Safety & Environment (HSE) Support
- Collaborate with the Safety Officer for implementation of safety standards.
- Support health check-ups, accident reporting, and EHS compliance.
5. Employee Exit & Final Settlement
- Manage full & final settlement, exit interviews, and clearance procedures.
- Analyse exit data and suggest measures to reduce attrition.
Desired Candidate Profile:
- Qualification: MBA / PGDM in HR, MSW (HR), or equivalent.
- Experience: 8–10 years in HR & Administration, preferably in a manufacturing or industrial setup.
- Skills Required:
o Strong knowledge of HR processes and statutory compliance
o Excellent interpersonal and communication skills
o Proficiency in HRMS / MS Office / AI Tools
o Problem-solving and team management capabilities
o Ability to handle confidential and sensitive information professionally
Key Competencies:
- Strategic Thinking & Planning
- Leadership & People Management
- Analytical & Decision-Making Skills
- Negotiation & Conflict Resolution
- Adaptability and Result Orientation
QUALIFICATIONS-MSW / MHRM / MBA / PGDHRM
EXP 8-10YRS
SHIFT - 8 HRS
SEND CV
Pay: ₹40,000.00 - ₹60,000.00 per month
Benefits:
Work Location: In person
