Job Description – Front Desk cum Admin Executive
Location: Kharghar Campus
Department: Administration
Position Summary
The Front Desk cum Admin Executive is responsible for managing the school's front office, providing excellent customer service to parents, students, visitors, and staff, while supporting day-to-day administrative operations to ensure the smooth functioning of the campus.
Front Desk Management,
- Welcome and assist parents, students, visitors, and vendors in a professional and courteous manner.
- Manage the reception desk and maintain a positive first impression of the school.
- Handle incoming and outgoing telephone calls and email inquiries.
- Maintain the visitor register and ensure visitor passes are issued as per school policy.
- Coordinate appointments and meetings for the Principal and school administration.
- Act as the first point of contact between parents and the school.
- Coordinate with academic and non-academic departments for administrative support.
- Follow up on pending administrative tasks and maintain proper records.
- Escalate urgent issues to the Admin Manager or Principal promptly.
Administrative Support
- Maintain and organize office records, files, and documents.
- Prepare letters, circulars, notices, reports, and other administrative documents.
- Assist in student admission-related documentation and parent queries.
- Coordinate courier, postal, and dispatch activities.
- Maintain stationery inventory and raise requisitions when required.
- Support procurement and vendor coordination for administrative requirements.
- Assist in maintaining employee attendance and administrative records.
- Coordinate with housekeeping, security, transport, and maintenance teams for smooth campus operations.
- Ensure meeting rooms and reception areas are well maintained and presentable.
Communication & Coordination
- Act as the first point of contact between parents and the school.
- Coordinate with academic and non-academic departments for administrative support.
- Follow up on pending administrative tasks and maintain proper records.
- Escalate urgent issues to the Admin Manager or Principal promptly.
Compliance & Documentation
- Ensure confidentiality of student, parent, and employee information.
- Maintain records in accordance with school policies.
- Support documentation required for audits, inspections, and compliance activities.
Required Qualifications
- Graduate in any discipline (Bachelor's degree preferred).
- Experience
- 1–3 years of experience in Front Office, Reception, or Administrative roles.
- Experience in a school or educational institution is preferred.
Skills Required
- Excellent verbal and written communication skills in English, Hindi, and Marathi (preferred).
- Strong interpersonal and customer service skills.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Good organizational and multitasking abilities.
- Professional appearance and etiquette.
- Ability to work under pressure and handle multiple responsibilities.
- Strong attention to detail and problem-solving skills.
Working Hours
As per the school's working hours and operational requirements.
Contact :- HR
Sidrah [email protected]
contact :- 8828406301
Pay: ₹10,154.26 - ₹26,843.68 per month
Work Location: In person
