Job Title: Admin Executive
Location: Chennai , Tamil Nadu
Job Type: Full-Time
Experience: Minimum 1 Year (Admin / Back Office)
Preferred: Female candidates, Multilingual (English, Tamil, Hindi)
About the Role:
Laser Experts India is hiring an Admin Executive to join our team in Chennai . This role is ideal for candidates with hands-on experience in stock management, dispatch coordination, invoicing, quotation preparation, and customer follow-up. You'll work closely with sales, service, and accounts teams to keep operations running smoothly.
Key Responsibilities:
- Maintain and update inventory/stock records for spares, consumables, and components
- Coordinate dispatch of materials to customers and field engineers, ensuring timely deliveries
- Prepare Delivery Challans (DC), invoices, and customer quotations
- Handle customer calls and emails, resolving queries and coordinating orders
- Follow up on pending payments and outstanding invoices
- Prepare quotations for spares, repairs, and AMC (Annual Maintenance Contract) services
- Maintain stock in/out records, purchase orders, and vendor coordination
- Coordinate across departments — sales, service, and accounts — for smooth workflow
- Handle general office administration: documentation, filing, and attendance records
- Report stock levels, pending dispatches, and payment status to Reporting Manager
Required Skills:
- 1+ years of experience in admin, inventory, back-office, or dispatch coordination
- Strong knowledge of invoicing, DC preparation, and quotation formats
- Proficient in MS Office (Excel, Word) and basic billing/inventory software
- Excellent communication and customer handling skills
- Strong multitasking and organizational abilities
- Basic understanding of stock/inventory management practices
Preferred Candidate Profile:
- Graduate in any discipline
- Female candidates preferred
- Multilingual: English, Tamil, Hindi, and Malayalam (Speaking & Writing)
- Prior experience in technical/industrial products, spares, or engineering services is a plus
- Based in or willing to work from Chennai
Why Join Us:
Be part of India's leading laser machine service and automation solutions provider, serving 4000+ machines across India and UAE. Growing team, hands-on role, and opportunity to work across departments.
Keywords: Admin Executive, Inventory Executive, Stock Management, Dispatch Coordinator, Invoicing, Billing Executive, Back Office Executive, Chennai Jobs, Admin Jobs
Pay: ₹15,000.00 - ₹20,000.00 per month
Benefits:
- Food provided
- Health insurance
- Paid sick time
- Paid time off
- Provident Fund
Application Question(s):
- What's your current salary?
- What's your expected salary?
- Are you available to join immediately, or what is your notice period?
- What is your gender? (Male / Female) — Note: Preference for female candidates for this role
- Do you have at least 1 year of experience in an Admin/Back Office role?
Language:
- Hindi (Required)
- Malayalam (Required)
- Kannada (Preferred)
Willingness to travel:
Work Location: In person
