About the Company
Godspeed Immigration & Study Abroad Pvt. Ltd. is a leading immigration and overseas education consultancy committed to providing exceptional services to clients seeking global opportunities. We are looking for an experienced and proactive Admin Manager to oversee the organization's administrative operations and ensure the smooth functioning of all branches.
Job Summary
The Admin Manager will be responsible for managing the overall administrative functions of the organization, ensuring efficient office operations, vendor management, facility maintenance, asset management, compliance with company policies, and providing administrative support to all departments.
Key Responsibilities Administration & Office Management
- Oversee day-to-day administrative operations across all branches.
- Ensure smooth functioning of office facilities and infrastructure.
- Develop and implement administrative policies and standard operating procedures.
- Maintain office discipline, cleanliness, and professional work environment.
- Coordinate office maintenance, repairs, and housekeeping activities.
Facility & Asset Management
- Manage company assets including laptops, desktops, mobile phones, furniture, biometric devices, and office equipment.
- Maintain asset registers and ensure proper allocation, tracking, and recovery during employee onboarding and exit.
- Coordinate preventive maintenance of office equipment.
Vendor & Procurement Management
- Identify, negotiate, and manage vendors for office supplies and services.
- Handle procurement of stationery, pantry items, office equipment, and furniture.
- Ensure cost-effective purchasing while maintaining quality standards.
- Verify vendor invoices and coordinate with Finance for timely payments.
Branch Administration
- Monitor administrative requirements across all branches.
- Coordinate branch setup, relocation, renovation, and maintenance activities.
- Ensure uniform implementation of administrative policies across locations.
Compliance & Documentation
- Maintain office licenses, agreements, and administrative records.
- Coordinate renewal of rental agreements, AMC contracts, insurance, and service agreements.
- Ensure compliance with company administrative policies and statutory requirements related to office administration.
Travel & Event Management
- Arrange travel, accommodation, and logistics for management and employees when required.
- Coordinate company events, meetings, training programs, employee engagement activities, and celebrations.
Security & Safety
- Ensure workplace safety standards are maintained.
- Monitor CCTV, access control systems, fire safety equipment, and emergency procedures.
- Coordinate with security personnel and building management.
Budget & Cost Control
- Prepare and monitor the administration budget.
- Track administrative expenses and recommend cost-saving initiatives.
- Maintain records of monthly operational expenses.
Coordination
- Work closely with HR, Finance, IT, Operations, and Management.
- Support onboarding and exit formalities from an administrative perspective.
- Coordinate with external agencies and government offices whenever required.
Required Qualifications
- Bachelor's Degree in Business Administration, Management, or a related field.
- MBA or equivalent qualification is preferred.
Experience
- 5–8 years of experience in Administration or Facilities Management.
- Minimum 2 years of experience in a managerial role.
- Experience in managing multiple office locations is preferred.
Required Skills
- Strong leadership and team management skills.
- Excellent communication and interpersonal abilities.
- Vendor negotiation and contract management.
- Budgeting and cost control.
- Strong organizational and problem-solving skills.
- Proficiency in MS Office (Excel, Word, PowerPoint).
- Knowledge of office administration and facility management.
- Ability to multitask and work under pressure.
Key Competencies
- Leadership
- Decision Making
- Planning & Organizing
- Time Management
- Vendor Management
- Negotiation Skills
- Attention to Detail
- Customer Service Orientation
- Accountability
- Integrity
Key Performance Indicators (KPIs)
- Smooth administrative operations across all branches.
- Timely completion of maintenance and procurement activities.
- Effective control of administration costs.
- Proper management and tracking of company assets.
- Timely vendor payments and contract renewals.
- Employee satisfaction with administrative support.
- Zero non-compliance in administrative audits.
- Timely closure of administration-related requests.
Pay: ₹30,000.00 - ₹50,000.00 per month
Benefits:
- Cell phone reimbursement
- Internet reimbursement
- Paid sick time
- Paid time off
Work Location: In person
