Position: Executive Assistant to CEO
Location: Mumbai
Experience: 3–6 Years
Salary: ₹40,000 – ₹70,000 per month
Work Mode: On-site / Hybrid as per business requirements
Job Summary
We are looking for a highly organized, proactive, and professional Executive Assistant to the CEO & Director who can effectively manage the CEO’s schedule, communication, meetings, follow-ups, documentation, and day-to-day business coordination.
The candidate must have strong working knowledge of MS Excel, MS Word, and MS PowerPoint and should be comfortable preparing reports, presentations, trackers, and business documents independently.
Key Responsibilities
- Manage the CEO’s & Director's calendar, meetings, appointments, and daily schedule.
- Coordinate with internal teams, clients, vendors, and external stakeholders.
- Handle emails, calls, WhatsApp communication, and follow-ups as required.
- Prepare and maintain Excel trackers, MIS reports, data sheets, and business reports.
- Prepare professional PowerPoint presentations and business decks.
- Draft, format, and maintain documents, letters, reports, and correspondence using MS Word.
- Prepare meeting agendas, take meeting notes, and track action points.
- Follow up with department heads and team members to ensure timely completion of assigned tasks.
- Maintain daily and weekly task trackers for the CEO & Director.
- Coordinate business travel, hotel bookings, transportation, and itineraries.
- Assist the CEO & Director with business projects, research, reports, and presentations.
- Maintain confidential company and business information with complete discretion.
- Coordinate with different departments and ensure smooth communication and execution of priorities.
- Proactively identify pending tasks, deadlines, and requirements and bring them to the CEO’s & Director's attention.
Mandatory Skills & Requirements
Strong proficiency in the following is mandatory:
- MS Excel – Data management, formatting, formulas, trackers, MIS, basic analysis, and reporting.
- MS Word – Professional document preparation, formatting, letters, reports, and documentation.
- MS PowerPoint – Professional presentations, business decks, formatting, and presentation preparation.
- Good knowledge of Outlook / Gmail and Google Workspace.
- Excellent written and verbal communication skills.
- Strong follow-up and coordination skills.
- Excellent organizational and time-management abilities.
- Ability to multitask and manage confidential information.
- Strong attention to detail.
- Ability to work independently and meet deadlines.
Candidate Profile
The ideal candidate should be:
- Proactive and responsible.
- Highly organized and detail-oriented.
- Excellent at follow-ups.
- Comfortable communicating with senior management.
- Professional and presentable.
- Trustworthy and capable of handling confidential information.
- Flexible with working hours when required for business activities.
- Able to work in a fast-paced environment.
Qualification & Experience
- Bachelor’s degree in Business Administration, Management, Commerce, or a related field.
- 3–6 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or similar role.
- Prior experience supporting a CEO, Founder, Director, or senior management will be preferred.
- Experience in fashion, textile, e-commerce, FMCG, or a similar industry will be an advantage.
Key Performance Indicators
- Effective calendar and meeting management.
- Timely completion and follow-up of assigned tasks.
- Accuracy of reports, Excel trackers, and documentation.
- Quality of PowerPoint presentations and business documents.
- Effective coordination with internal and external stakeholders.
- Ability to anticipate the CEO’s & Director's requirements and proactively manage priorities.
Reporting To: CEO / Founder
Pay: ₹40,000.00 - ₹70,000.00 per month
Work Location: In person
