Purchase Assistant – Short Job Description
Designation: Purchase Assistant
Department: Purchase / Procurement
Reports To: Purchase Manager / Admin Manager
Job Purpose:
To support procurement activities by ensuring timely purchasing of materials, spare parts, consumables, and services while maintaining proper documentation, vendor coordination, and cost control.
Key Responsibilities:
- Prepare and process purchase orders as per approved requirements.
- Obtain quotations and compare prices from vendors.
- Follow up with suppliers for timely delivery of materials.
- Maintain purchase records, quotations, invoices, and vendor data.
- Coordinate with stores, accounts, and user departments regarding purchase requirements.
- Track pending orders and update delivery status.
- Assist in vendor development and performance monitoring.
- Ensure compliance with company procurement policies.
- Prepare purchase reports and MIS as required.
Key Skills:
- Vendor Coordination
- Negotiation Skills
- Documentation & Record Management
- MS Excel & ERP/DMS Knowledge
- Communication & Follow-up
Qualification:
Graduate/Diploma in Commerce, Business Administration, Mechanical, or related field with 1–3 years of experience in purchasing/procurement operations.**
KPIs:
- On-time procurement rate
- Cost savings achieved
- Vendor response time
- Purchase order accuracy
- Timely closure of purchase requests**.
Pay: ₹15,000.00 - ₹20,000.00 per month
Benefits:
Work Location: On the road
