Job Description – Office Assistant
Position: Office Assistant
Department: Administration / Operations
Employment Type: Full-Time
Location: Surat, Gujarat
Reporting To: Office Manager / Administrative Manager
Job Summary
We are looking for a responsible, organized, and proactive Office Assistant to support day-to-day administrative and office operations. The candidate will be responsible for maintaining office records, handling documentation, coordinating routine office activities, assisting staff and visitors, and ensuring smooth functioning of the workplace.
Key Responsibilities
- Maintain physical and digital office records, files, registers, and documents.
- Prepare, organize, scan, photocopy, print, and file documents as required.
- Handle incoming and outgoing correspondence, letters, and official communications.
- Assist in preparing letters, reports, statements, forms, and other office documents.
- Enter and update information in computer systems, spreadsheets, and office records.
- Coordinate with different departments for routine administrative requirements.
- Assist in maintaining attendance, dispatch, inward/outward, inventory, and other registers as assigned.
- Support procurement and vendor coordination for routine office requirements.
- Ensure proper organization of office documentation.
- Handle confidential documents and information responsibly.
- Perform any other administrative duties assigned by the reporting manager.
Required Skills
- Good communication and interpersonal skills.
- Basic computer knowledge and proficiency in MS Office / Google Workspace.
- Ability to work with MS Word, Excel, email, printing, scanning, and document management.
- Good organizational and time-management skills.
- Ability to maintain accurate records and documentation.
- Attention to detail and accuracy in routine work.
- Ability to work independently as well as in a team.
- Professional and courteous attitude.
- Ability to handle multiple routine tasks and meet deadlines.
Educational Qualification
- Graduate degree in any discipline will be preferred.
- Basic computer certification/diploma will be an added advantage.
Experience
- Minimum 2 years of relevant experience in office administration, clerical work, or office support.
Share your resume at [email protected]
Work Location: In person
