Key Responsibilities
1. Calendar & Coordination
- Manage the MD's calendar, scheduling meetings and preventing conflicts
- Prepare agendas and briefing material in advance of meetings
- Coordinate travel arrangements and related logistics
2. Meeting Support
- Accompany the MD to all internal and external meetings (in-person, virtual, or telephonic)
- Record structured, accurate minutes capturing decisions, action items, owners, and deadlines
- Circulate Minutes of Meeting (MoM) to relevant stakeholders within 24 hours, keeping the MD informed
3. Action Item Tracking & Follow-Up
- Maintain a consolidated tracker of all action items across meetings, including owner, task, deadline, and status
- Proactively follow up with stakeholders ahead of deadlines to monitor progress
- Escalate delays or blockers to the MD in advance, rather than at the point of deadline
4. Status Reporting
- Provide the MD with periodic (daily/weekly) consolidated updates on open action items
- Flag items that are overdue, at risk, or require the MD's decision
- Present updates concisely, using summarized formats unless greater detail is requested
5. Single Point of Contact (SPOC)
- Serve as the first point of contact for internal teams, external stakeholders, and vendors seeking the MD's time or status updates
- Assess, prioritize, and route incoming requests appropriately, resolving routine matters independently
- Exercise discretion and maintain confidentiality in all MD-related communications
Required Skills & Competencies
- Strong note-taking and summarization abilities, with the capacity to distill complex discussions into clear, actionable points
- Disciplined follow-up practices and a strong sense of ownership
- Excellent written and verbal communication
- High degree of organization, with the ability to manage multiple concurrent workstreams
- Discretion and integrity in handling confidential information
- Proficiency with MS Office/Google Workspace and task-tracking tools (Excel, Notion, Trello, etc.)
- Composure under pressure, with sound judgment in prioritization and escalation
Pay: ₹40,000.00 - ₹60,000.00 per month
Application Question(s):
- How many years of experience do you have as an EA?
- Please mention your Notice/ Joining period
Work Location: In person
