Position Overview:The Admin and Accounts Executive is responsible for managing administrative functions, financial transactions, and coordination of sales activities. This role requires a proactive individual with strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.
Key Responsibilities:
Administration
- Purchase Management: Request pricing, create purchase orders (PO), and follow up with suppliers.
- Inventory Management: Oversee inventory processes, including indents, receipts, outward transactions, RMA, and management of stock, tools, consumables, and assets.
- Administrative Coordination: Manage regular administrative tasks, including handling couriers, emails, stationery supplies, and business card orders.
- Petty Cash Management: Handle petty cash transactions and provide necessary input to the accountant and auditors.
- Sales Order Management: Process sales orders, track receivables, and conduct follow-ups to ensure timely payments.
6. CRM Updates: Regularly update CRM with inquiries, progress, follow-ups, walk-ins, demos, and other relevant information.
7. Sales Coordination: Support sales coordination across e-commerce, inside sales, and general sales initiatives.
Accountant Responsibilities
Financial Record Keeping: Maintain accurate financial records, including ledgers and journal entries.
Accounts Payable and Receivable: Process invoices, track payments, and manage accounts receivable.
Reconciliation: Assist in monthly bank reconciliations and ensure all discrepancies are resolved.
Financial Reporting: Support the preparation of financial reports, budgets, and forecasts.
Qualifications:
- Bachelor’s degree in business administration, Accounting, or related field.
- Proven experience in administrative and accounting roles.
- Proficiency in Microsoft Office Suite and familiarity with accounting software.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
Must-Have Skills
Organizational Skills: Ability to manage multiple tasks and prioritize effectively.
Attention to Detail: Strong focus on accuracy in financial transactions and administrative tasks.
Communication Skills: Excellent verbal and written communication for interacting with team members, visitors, and clients.
Basic Accounting Knowledge: Understanding of financial principles, accounts payable/receivable, and bookkeeping.
Proficiency in Microsoft Office Suite: Strong skills in Excel, Word, and Outlook for reporting and documentation.
Problem-Solving Skills: Ability to address issues promptly and effectively, particularly in support ticket management.
Time Management: Efficiently manage time to meet deadlines in a fast-paced environment.
Should-Have Skills
1. Experience with Accounting Software: Familiarity with tools like QuickBooks, Tally, or other accounting systems.
2. CRM Proficiency: Experience with customer relationship management software for tracking sales and inquiries.
3. Inventory Management Knowledge: Understanding of inventory processes and stock management.
5. Basic Tax Knowledge: Understanding of tax compliance and filings.
6. Team Collaboration: Ability to work effectively within a team and contribute to group objectives.
7. Adaptability: Flexibility to adjust to changing priorities and work environments.
Pay: From ₹300,000.00 per year
Benefits:
- Health insurance
- Paid sick time
- Provident Fund
Work Location: In person
