Job Title: Senior Admin Executive – Residential Real Estate (Construction)
Job Summary
The Senior Admin Executive is responsible for overseeing administrative operations, managing statutory and regulatory documentation, and ensuring compliance with Indian real estate laws including Real Estate (Regulation and Development) Act, 2016. The role supports project teams, sales, and legal departments while ensuring smooth coordination across all administrative and compliance functions.
Key Responsibilities
1. Administrative & Office Management
- Oversee daily administrative operations across project sites and head office
- Supervise junior admin staff and allocate tasks
- Manage office infrastructure, assets, and vendor contracts
2. RERA Compliance & Regulatory Coordination
- Ensure project registration and periodic updates under Real Estate (Regulation and Development) Act, 2016
- Maintain and update RERA project details (construction status, approvals, financial disclosures)
- Coordinate with state RERA authorities for filings, queries, and audits
- Track deadlines for compliance submissions and renewals
3. Property Documentation & Registry
- Handle end-to-end documentation for:
- Agreement to Sell
- Sale Deed / Conveyance Deed
- Allotment Letters
- Coordinate property registration processes at the local Sub-Registrar Office
- Ensure stamp duty, registration fees, and documentation compliance as per state laws
- Maintain a record of executed agreements and registry status
4. Liaison & Government Approvals
- Coordinate with government departments and local authorities for:
- Land approvals
- Building plan sanctions
- Occupancy Certificate (OC)
- Completion Certificate (CC)
- Follow up on statutory approvals and maintain approval trackers
5. CRM, MIS & Reporting
- Manage and audit CRM data related to customers, bookings, and inventory
- Generate MIS reports for management (sales status, documentation progress, compliance status)
- Maintain project documentation dashboards
6. Coordination with Internal Teams
- Work closely with:
- Sales team (booking documentation, customer queries)
- Legal team (agreement drafting, compliance checks)
- Finance team (payment tracking, invoicing)
- Ensure seamless documentation flow from booking to possession
7. Vendor & Facility Management
- Manage contracts and documentation with contractors, suppliers, and service vendors
- Monitor facility management services at site offices
8. Audit & Compliance Management
- Prepare documentation for internal and external audits
- Ensure adherence to company SOPs and legal standards
- Maintain records for taxation, legal, and compliance audits
Required Qualifications
- Bachelor’s degree in Business Administration, Commerce, Law, or related field
- 3–8 years of experience in real estate/construction administration
- Strong knowledge of Indian real estate laws, especially Real Estate (Regulation and Development) Act, 2016
- Experience in handling property registration and legal documentation
Key Skills
- Strong understanding of registry processes, stamp duty, and documentation
- Proficiency in MS Excel, Word, and CRM systems
- Excellent coordination and stakeholder management skills
- High attention to detail and compliance orientation
- Ability to manage multiple projects and deadlines
Preferred Experience
- Experience with residential builders/developers
- Familiarity with state-specific RERA portals and compliance processes
- Exposure to liaison work with government authorities
Key Competencies
- Regulatory awareness
- Process-driven mindset
- Leadership and team supervision
- Problem-solving and decision-making
- Strong communication (written & verbal)
Working Conditions
- Based at head office with regular visits to project sites and government offices
- May require travel for registry work and authority coordination
- Extended hours during project launches, audits, or compliance deadlines
Apply
Interested one may share their updated CV to [email protected] and connect with us on +91-9286554849
Job Types: Full-time, Permanent
Pay: ₹30,000.00 - ₹40,000.00 per month
Work Location: In person
