Job Description – Secretary to the Managing Director
Location: Coimbatore, Tamil Nadu
Department: MD's Office / Administration
Reports To: Managing Director
Employment Type: Full-Time | Permanent
Experience: 5–12 years as Secretary, EA to MD
Qualification: Any Graduate (MBA, B.Com., MSW, or Secretarial Diploma preferred)
Role Summary
Provide high-level executive support to the Managing Director by managing schedules, correspondence, meetings, travel, confidential records, and stakeholder coordination while ensuring the efficient functioning of the MD's Office.
Key Responsibilities
- Manage the MD's calendar, meetings, travel, and executive priorities.
- Draft correspondence, presentations, reports, and Minutes of Meetings (MOM).
- Coordinate with internal departments, clients, vendors, banks, auditors, and government authorities.
- Maintain confidential records, MIS reports, and executive documentation.
- Track action items and ensure timely implementation of MD directives.
- Organize Board meetings, corporate events, and office administration.
- Support executive travel, hospitality, expense reconciliation, and HR administrative activities.
Skills & Competencies
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and calendar management.
- Strong written and verbal communication in English and Tamil.
- Excellent organizational, multitasking, documentation, and follow-up skills.
- High integrity, confidentiality, attention to detail, and stakeholder management.
Preferred Profile
- Immediate or short-notice joiners preferred.
- Candidates based in or willing to relocate to Coimbatore.
Pay: ₹30,000.00 - ₹40,000.00 per month
Benefits:
- Cell phone reimbursement
- Flexible schedule
- Health insurance
- Leave encashment
- Paid sick time
- Provident Fund
Education:
Experience:
- Executive Assistant: 5 years (Preferred)
Language:
- English, Tamil (Preferred)
Work Location: In person
