Documentation Specialist
Location: Sholinganallur, Chennai
Employment Type: Full-Time
Experience: 2 –3 Years
Joining: Immediate
Are you passionate about creating high-quality business documentation and managing proposals that drive business success?
We are looking for a Documentation Specialist who can independently manage end-to-end documentation for business opportunities, including purchase orders (POs), invoices, commercial documents, RFPs, RFIs, RFQs, tenders and proposal submissions.
As an Individual Contributor (IC), you will play a key role in supporting strategic business initiatives across enterprise technologies such as Oracle, SAP, TIBCO, Cloud, AI, and other IT solutions.
Key Responsibilities
- Prepare and manage RFP, RFI, RFQ, EOI, and tender documentation.
- Coordinate with Sales, Technical, Finance, and Delivery teams to compile proposal responses.
- Create and maintain commercial documentation, including purchase orders (POs), invoices, quotations, and contracts.
- Ensure compliance with tender requirements, submission guidelines, and deadlines.
- Maintain proposal repositories, templates, and document version control.
- Review documents for quality, accuracy, and completeness before submission.
- Track tender opportunities and support the complete proposal lifecycle.
Required Skills and Qualifications
- 1–2 years of experience in RFP, tender, proposal, or business documentation.
- Strong understanding of tender documentation and procurement processes.
- Excellent written communication and documentation skills.
- Proficiency in Microsoft Word, Excel, PowerPoint, and PDF editing tools.
- Strong attention to detail with the ability to manage multiple assignments and deadlines.
- Experience supporting enterprise IT proposals is highly preferred.
If you know someone who would be a great fit for this role, please share this opportunity with them.
Pay: ₹400,000.00 - ₹500,000.00 per year
Benefits:
- Health insurance
- Paid sick time
- Paid time off
- Provident Fund
Work Location: In person
