Duty List (Front Office)
- Attending all incoming and outgoing calls at the reception area and forwarding them to the concerned person. Conveying messages to concerned employees whenever required.
- Recording important visitor details and maintaining their contact information for future reference and business prospects.
- Maintaining the register of incoming couriers and handing them over to concerned employees against signatures for record purposes.
- Maintaining the register of outgoing couriers, including proper records of fast-track and normal couriers. Conducting monthly verification of courier bills with registers and POD slips.
- Coordinating with IT (Rahul) and FEO (Sarojini) for maintaining records of incoming and outgoing bills along with checklists of CUG connection bills, PRI & landline bills, water bills, and other related bills.
- Maintaining travel schedules of directors and employees, including flight/train/bus ticket bookings, cancellations, web check-ins, etc., while keeping AGM/GM HR informed. Sharing travel schedules with concerned employees on a periodic basis.
- Managing hotel and cab bookings for official travel while keeping AGM/GM informed.
- Arranging office meetings, board meetings, and related administrative support whenever required.
- Front Office/Admin - Ensuring cleanliness and proper upkeep of office areas, cafeteria, conference rooms, meeting rooms, cabins, and other premises by coordinating with housekeeping staff and conducting surprise inspections periodically.
- Updating contact lists from time to time and displaying them on staff desks with the assistance of the office boy.
- Segregating credit card expenses and preparing monthly payment sheets for different entities.
- Preparing and maintaining vendor lists, banker lists, and records of important customers such as Sical, etc.
- Supervising travel arrangements, hotel bookings, transportation, and guest management activities.
- Managing local and outstation taxi hiring arrangements.
- Performing other duties assigned by management from time to time.
Pay: ₹30,000.00 per month
Work Location: In person
