Sales Coordinator / Operations Executive
Company: Pharma Spares Pvt. Ltd.
Role Objective
We are looking for a high-energy Sales Coordinator / Operations Executive to act as the central point of contact between our sales team, high-profile pharmaceutical clients, and our production facility. You will be responsible for ensuring that the journey from "Sales Inquiry" to "Final Invoice" is seamless, accurate, and timely.
Job Requirements
- Experience: 3 to 15 years in Sales Coordination, Billing, or Back-office Operations.
- Software: Advanced Tally proficiency is Mandatory. Candidates must be comfortable with Tally Prime/ERP 9 for all inventory and accounting entries.
- Joining Status: Immediate Joiner preferred.
- Industry: Prior experience in Pharma Machinery, Spares, or Engineering is a strong plus.
Core Responsibilities
1. Sales & Client Coordination
- Serve as the bridge between the on-field sales team and customers.
- Respond to client inquiries regarding spare parts (sieves, screens, machine components).
- Follow up with clients to convert inquiries into confirmed Purchase Orders (POs).
2. Order Management & Execution
- Verify technical specifications of spares once an order is received to ensure 100% accuracy.
- Check stock availability and coordinate with the factory production team to meet delivery timelines.
- Update the sales team and clients regularly on order status.
3. Billing, Accounting & Dispatch (Tally)
- Perform all data entry in Tally, including Sales Orders and Proforma Invoices.
- Generate final Tax Invoices, Packing Lists, and E-Way bills for all shipments.
- Coordinate with the logistics/transport department to ensure the safe dispatch of spares to client sites.
4. Reporting & Compliance
- Maintain accurate records of client accounts and outstanding payments.
- Prepare weekly/monthly sales and dispatch reports for management review.
Key Skills
- Tally Expert: Fast and accurate entry of vouchers and invoices.
- Communication: Clear verbal and written English/Hindi/Marathi for professional client interaction.
- Problem Solver: Ability to handle order delays or technical queries with a calm, solution-oriented mind.
- Organized: Capable of managing multiple orders simultaneously without missing details.
Pay: ₹15,000.00 - ₹30,000.00 per month
Benefits:
- Leave encashment
- Provident Fund
Application Question(s):
- are you a immediate joiner , with less notice perod
License/Certification:
Work Location: In person
