About the Role
We are seeking an organized, proactive, and dependable Personal Secretary to support our executive leadership team. In this role, you will act as the primary point of contact for daily administrative tasks, client scheduling, document preparation, and office coordination within our fast-paced real estate environment.
Key Responsibilities
- Calendar & Travel Management: Manage executive schedules, coordinate meetings, and arrange travel itineraries and accommodations.
- Client & Inquiry Handling: Greet incoming clients, screen phone calls, respond to email inquiries, and direct calls to appropriate team members.
- Document & Deal Support: Assist in drafting, editing, and managing confidential agreements, real estate contracts, client proposals, and closing documents.
- Property & Listing Coordination: Keep track of property listings, open house schedules, and marketing collaterals.
- Database & File Management: Maintain physical and digital filing systems, update CRM systems, and organize client profiles.
- General Administrative Tasks: Handle daily office communications, prepare agendas/minutes for meetings, and oversee routine administrative operations.
Requirements & Qualifications
- Experience: 1–3+ years of experience as a Personal Secretary, Executive Assistant, or Admin Assistant (experience in real estate is a plus).
- Communication: Exceptional verbal and written communication skills.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace; familiarity with real estate CRM software is preferred.
- Organization: Outstanding multitasking, time management, and problem-solving abilities with high attention to detail.
- Discretion: Strong sense of professional integrity and strict adherence to confidentiality.
Pay: ₹35,000.00 - ₹50,000.00 per month
Benefits:
- Cell phone reimbursement
- Flexible schedule
- Food provided
Work Location: In person
