Job Title: Front Desk & Admin Executive
Job Summary
We are looking for a proactive and organized Admin Executive to oversee and execute diverse administrative tasks. The role includes responsibilities like travel and accommodation arrangements, stock management, employee support, and event coordination, while ensuring adherence to company policies and providing effective solutions for administrative queries.
Key Responsibilities
1. Travel and Accommodation Management:
- Arrange flight bookings, hotel accommodations, and cab services in alignment with company guidelines.
- Facilitate urgent bookings and coordinate cost approvals for travel arrangements outside the prescribed limits.
- Ensure all details are accurately documented in trackers for auditing purposes.
- Ensure timely arrangement of currencies for employees traveling internationally.
2. Event and Food Coordination:
- Order food, cakes, and other items as required for official events or employee celebrations.
3. Flexibility:
- Be available to coordinate urgent bookings and administrative tasks beyond regular office hours as needed.
4. Office and Staff Management:
- Manage office support staff at corporate and registered offices to ensure smooth operations.
- Oversee office maintenance, cleanliness, and housekeeping activities.
- Address and resolve employee queries related to administrative support promptly.
5. Stock and Inventory Management:
- Monitor and maintain stock levels for office supplies, pantry items, and other essentials.
- Process stock requests, obtain approvals, and track deliveries efficiently.
6. Record Maintenance:
- Maintain accurate records of all administrative activities for reporting and audits.
- Regularly review and update SOPs to optimize processes.
7. Process Vendor Invoices:
- Verify and process Invoices of vendor with proper approvals on time and keep invoices, receipts, and transaction records updated in the tracker
Key Skills and Qualifications
- 15+ years of experience in Front Desk and Admin
- Strong organizational and multitasking capabilities.
- Effective communication skills for coordinating with employees and vendors.
- Proficiency in Microsoft Office tools and online booking platforms.
- A proactive approach to addressing administrative queries and ensuring cleanliness.
- Flexibility to manage tasks outside regular office hours when required.
Work Location: In person
