Primary Purpose
The Personal Assistant is responsible for providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner.
Primary Responsibility:
Maintain executives agenda and assist in planning appointments, board meetings, conferences etc.
Attend meetings and keep minutes
- Works closely and effectively with the Principal to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately
¢ Receive and screen phone calls and redirect them when appropriate
¢ Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
¢ Handle confidential documents ensuring they remain secure
- Handle academic and non-academic duties and ensure accurate and timely completion of tasks
¢ Maintain electronic and paper records ensuring information is organized and easily accessible
¢ Conduct research and prepare presentations or reports as assigned
¢ Preparing MIS Reports/ Presentations for meetings
- Maintain Contact information for Principal monthly phone lists
- To do the data entry, prepare presentations, make reports whenever required
Secondary Responsibility:
- Occasional flexibility to work in other roles as required in the project phase
- To undertake any other reasonable tasks as directed
- Procure and Provide electronic media supplies
Desired Qualification
- Degree in business administration or relative field
Experience
- Proven experience of 3-4 yrs as executive secretary or similar administrative role
Expected Competencies
- Time-management and
- Proficient in MS Office and back-office software (e.g. ERP)
- In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
- Familiarity with basic research methods and reporting techniques
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
- Integrity and confidentiality
- Multitasking abilities
Skills and Knowledge
- Interpersonal communication
- Time Management
- Event Management
- Writing
- Critical Thinking
Job Types: Full-time, Permanent
Pay: ₹350,000.00 - ₹500,000.00 per year
Benefits:
- Health insurance
- Provident Fund
Work Location: In person
