Estimator Cum Admin
Vortexen Dynamics Industrial Solutions – Kochi Back-End Office
Location: Kochi, Kerala
Job Type: Full-Time
About Vortexen
Vortexen Dynamics Industrial Solutions is a UAE-based engineering and industrial services company specializing in:
- Passive Fire Protection
- Fire Stopping Solutions
- Industrial Coatings
- Oil & Gas Services
- Nuclear Industry Support Services
- Marine & Industrial Projects
- Business Representation Services
To support our growing operations in the UAE, we are seeking an organized and detail-oriented Estimator Cum Admin to join our Kochi Back-End Office.
Position Overview
The Estimator Cum Admin will be responsible for preparing estimates and quotations, supporting tender submissions, maintaining project documentation, coordinating with suppliers and clients, and handling administrative activities related to Vortexen's UAE operations.
The ideal candidate should possess strong analytical, documentation, coordination, and organizational skills, along with the ability to work with technical and commercial information.
Key ResponsibilitiesEstimation & Costing
- Prepare BOQs (Bill of Quantities).
- Perform quantity take-offs from drawings and tender documents.
- Prepare cost estimates and pricing sheets.
- Obtain supplier quotations and compare offers.
- Support tender submissions and bid preparations.
- Coordinate with procurement and operations teams for pricing information.
Tender Support
- Review RFQs, RFPs, and tender documents.
- Organize technical and commercial documentation.
- Maintain tender trackers and submission records.
- Support prequalification and vendor registration activities.
Administration
- Maintain project files and documentation.
- Prepare reports, letters, and correspondence.
- Coordinate meetings and follow-up actions.
- Manage internal records and databases.
- Support operational and project administration activities.
Documentation & Compliance
- Maintain supplier and client records.
- Support ADNOC and vendor registration documentation.
- Track document validity and renewals.
- Ensure proper filing and document control.
Coordination
- Coordinate with UAE operations teams.
- Follow up with suppliers, subcontractors, and service providers.
- Assist project teams with documentation and administrative requirements.
Research & Data Management
- Conduct supplier and market research.
- Maintain databases and trackers.
- Support business development and procurement activities through data collection and reporting.
Mandatory RequirementsAI Tools Experience (Mandatory)
Candidates must have practical experience using AI tools for:
- Documentation
- Estimation Support
- Proposal Preparation
- Research
- Reporting
- Data Analysis
- Productivity Enhancement
Examples:
- ChatGPT
- Gemini
- Claude
- Perplexity
- Microsoft Copilot
- Canva AI
- Other AI productivity tools
Preferred Skills
- Estimation
- BOQ Preparation
- Quantity Take-Off
- Tender Documentation
- Administration
- Documentation Control
- Procurement Support
- Vendor Registration
- Microsoft Excel
- Word & PowerPoint
- Data Management
- AI Tools
Preferred Industry Experience
Experience in any of the following industries will be an advantage:
- Passive Fire Protection
- Fire Stopping
- Industrial Coatings
- Oil & Gas
- EPC Companies
- Construction
- Mechanical Engineering
- Industrial Services
Qualification
- Diploma or Degree in Engineering, Commerce, Business Administration, or related field.
- Freshers with strong technical aptitude and AI skills may apply.
- Experience in estimation, tendering, administration, or project coordination is preferred.
What We Offer
- Exposure to UAE & GCC Projects
- International Project Support Experience
- AI-Driven Work Environment
- Career Growth Opportunities
- Professional Development
- Opportunity to work on ADNOC and Industrial Sector Projects
How to Apply
Send your updated CV to:
[email protected]
Subject:
Application – Estimator Cum Admin
Candidates with estimation, administration, tender documentation, BOQ preparation, and AI tools experience will be given preference.
Work Location: In person
