Job Title: Junior Chief of Staff
Company: VRT Management Group, LLC
Location: Santosh Nagar, Hyderabad, India (Onsite)
Experience: 1+ years Employment
Type: Full-time
About VRT Management Group, LLC
Founded in 2008 in the USA, VRT Management Group, LLC is a premier management consulting firm dedicated to accelerating the growth and scaling the impact of Founder- and Entrepreneur-led enterprises.
Our Vision: By 2030, VRT (VEGA) Visionary Entrepreneurs Growth Accelerator will partner with 1,000 entrepreneurs and SMBs to build scalable, resilient, high-value companies, creating $1M+ in measurable financial value per business and $1B+ in total value
Position Overview
We are seeking a highly organized, proactive, and detail-oriented Junior Chief of Staff to join our Hyderabad team on a full-time, onsite basis. In this role, you will act as a strategic force multiplier for executive leadership, ensuring seamless daily business coordination, rigorous task tracking, flawless documentation, and high-velocity team communication.
This is not a passive administrative role. We need a sharp, disciplined professional with a business mindset who can anticipate needs, enforce accountability across teams, and manage critical operational and financial workflows.
Key Responsibilities
Executive Coordination and Accountability Tracking
- Active Listening and Synthesis: Attend high-level meetings, client calls, and coaching sessions to accurately capture strategic directives, action items, and technical nuances.
- Task Pipeline Management: Build, maintain, and rigorously update a daily master task tracker for all initiatives assigned by leadership across various team members.
- Proactive Follow-Ups: Act as the central point of accountability, following up relentlessly with team members to ensure milestones are met on time.
- Leadership De-risking: Provide leadership with real-time visibility into project statuses, potential delays, pending decisions, and critical bottlenecks, effectively reducing their cognitive load.
- Clarification and Alignment: Serve as a bridge between leadership and the broader team, ensuring everyone explicitly understands their deliverables, deadlines, and expected standards of output.
Information Architecture and Documentation
- Knowledge Management: Synthesize vast amounts of unstructured information from discussions into structured, highly searchable notes, standard operating procedures (SOPs), and dashboards.
- Data Integrity: Maintain flawless records of client discussions, coaching session takeaways, contracts, and internal communications.
Financial Administration and Billing Support
- End-to-End Invoicing: Draft precise client invoices based on leadership directives and secure necessary approvals prior to dispatch.
- Receivables Tracking: Own the invoice lifecycle tracker, systematically monitoring statuses across Prepared, Approved, Sent, Pending, and Paid phases.
- Financial Liaison: Coordinate internally to resolve client billing discrepancies, streamline payment follow-ups, and ensure predictable cash flow tracking.
Required Qualifications and Skills
- Strict Prerequisite: Applications will only be considered from candidates possessing a formal educational background in Business Administration, Management, Finance, or a closely related discipline.
- Experience: 1+ years of proven experience in Business Operations Coordination, Project Coordination, Executive Support, or Office Administration.
- Financial Literacy: Strong hands-on experience in invoicing workflows, basic expense tracking, and documentation management.
- Tech Stack Proficiency: High proficiency in MS Excel (data organization, formatting, tracking formulas) and Google Workspace.
- Tool Familiarity: Prior experience with Zoho Books or equivalent accounting/ERP software is highly preferred.
- Core Competencies: Exceptional active listening skills, rigorous attention to detail, flawless written and verbal communication, and an uncompromising commitment to data confidentiality.
What We Offer
- Executive Exposure: Direct, daily collaboration with the CEO and senior leadership, providing an unparalleled masterclass in business execution and decision-making.
- Accelerated Career Trajectory: Fast-tracked learning and upward mobility across business operations, corporate finance coordination, and executive leadership pathways.
- Compensation: Competitive salary package aligned with experience, capability, and performance.
- Culture: A high-performing, professional, and supportive workspace engineered for professional growth.
Pay: ₹200,000.00 - ₹500,000.00 per year
Application Question(s):
- Total years and months of professional experience.
- Expected CTC (Cost to Company) .
- The job location is Santosh Nagar, Hyderabad. Are you comfortable commuting to this location?
- The working schedule is 6 days a week, from 1:00 PM to 10:00 PM. Are you comfortable with these working days and timings?
Work Location: In person
