Job Title: Project/Tender Executive
Location: Mumbai
Reports To: HOD
Job Type: Full-Time
Aditi Tracking Support Pvt. Ltd., is a leading telematics company known for empowering businesses with cutting-edge solutions in asset tracking and advanced telematics since 2011. We help our clients monitor and manage their resources to achieve greater business efficiency and profitability.
Job Summary: Responsible for end-to-end management of Government/PSU tenders including preparation
of Pre-Qualification, Techno-Commercial, and Price Bids. The role requires preparation of a
detailed Tender Compliance Checklist as per RFP and obtaining Management approval prior
to submission.
Key Responsibilities:
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Conduct daily monitoring of all e-procurement platforms and tender portals to track
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and identify new bidding opportunities aligned with the company’s business
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objectives.
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Review RFP documents and identify eligibility, technical, commercial, and submission
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requirements.
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Prepare and submit a detailed Tender Submission Checklist to the Head for approval
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before bid submission.
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Compile and verify eligibility documents (Incorporation, GST, PAN, Turnover, Work
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Orders, Certifications, Declarations, etc.).
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Prepare point-by-point technical compliance, annexures, project plan, and
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methodology.
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Coordinate BOQ preparation and ensure Financial Bid is submitted in prescribed
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format.
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Manage EMD, tender fees, bank guarantees, and e-portal submissions.
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Ensure 100% complete, accurate, and timely submission.
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Maintain tender tracker and proper documentation records.
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Maintain strict confidentiality of all tender documentation, commercial information,
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and internal communications.
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Liaise with clients regarding tender queries and ensure timely clarification and
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fulfilment of bid requirements.
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Review feedback and incorporate lessons learned to continuously improve the
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quality, compliance, and competitiveness of future bids.
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Handle and respond to tender-related enquiries from internal departments and
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clients in a timely and professional manner.
Key Performance Indicators (KPIs)
100% checklist preparation and management approval before submission.
Zero disqualification due to documentation errors.
100% on or before time tender submission.
Accurate eligibility & compliance documentation.
Minimum target win ratio as defined by management.
Proper maintenance of tender tracker and records.
Experience Required
1+ years of experience handling Government/PSU tenders independently.
Strong experience in dual-bid system (Technical & Financial).
Proven experience in checklist-based tender compliance and submission.
Qualifications:
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Bachelors degree with 2 years of experience
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Proven ability to manage multiple projects.
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Strong leadership and communication skills.
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Experience in tender preparation and dealing with authorities.
Skills:
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Strategic thinking and problem-solving.
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Organizational skills and attention to detail.
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Ability to adapt to changing priorities.
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Proactive and results-oriented.
What We Offer:
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Competitive salary and benefits.
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Professional growth opportunities.
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Collaborative work environment.
Role: Bidding / Auction / Proposal
Industry Type: Automobile (Automobile Dealers)
Department: Sales & Business Development
Employment Type: Full Time,Permanent
Role Category: BD / Pre Sales
Education
UG: Any Graduate
Key Skills
Gem Portal,Tender Documentation,Tender Preparation,Tender Business,Online Portal,Gems,Online Bidding,Tendering,Tender Analysis,Tender Estimation,E-tendering,Bid Evaluation,Government Tender.
