JOB DESCRIPTION
Hospital Billing & Finance Executive
Department: Accounts & Finance | Category: Hospital Administration
⏰ SHIFT TIMING
3:00 PM – 11:00 PM
Evening Shift | Monday to Saturday | Sunday: As Per Hospital Schedule
POSITION OVERVIEW
The Hospital Billing & Finance Executive is responsible for managing and overseeing all daily accounts and financial transactions during the evening shift (3:00 PM – 11:00 PM). This role ensures accurate billing, smooth cash flow operations, and end-of-day financial reconciliation in compliance with hospital policies and statutory requirements.
Position Title
Billing & Finance Executive
Department
Accounts & Finance
Reporting To
Finance Manager / Hospital Administrator
Shift Timing
3:00 PM – 11:00 PM (Evening Shift)
Employment Type
Full-Time
Location
Hospital Premises
PRIMARY RESPONSIBILITIES — DAILY ACCOUNTS COVERAGE
1. Daily Account Management
- Manage and monitor all daily financial transactions during the 3 PM – 11 PM shift
- Maintain daily cash book, journal entries, and ledger postings for the evening shift
- Record all inpatient and outpatient billing entries accurately in the hospital management system
- Ensure zero discrepancy in daily cash, card, and UPI collections
- Perform end-of-shift cash count and prepare daily cash summary reports
2. Patient Billing & Insurance
- Generate accurate bills for inpatients, outpatients, and emergency admissions
- Verify and process insurance pre-authorization and TPA (Third Party Administrator) claims
- Coordinate with clinical departments for billing-related queries during shift hours
- Process patient discharge billing and ensure all charges are captured before release
- Handle billing corrections, adjustments, and refund requests with proper authorization
3. Accounts Receivable & Collections
- Follow up on pending payments, outstanding bills, and credit patient accounts
- Reconcile daily collections against billing reports and flag discrepancies immediately
- Maintain records of advance payments, deposits, and refundable amounts
- Prepare shift-end receivables summary for Finance Manager review
4. Shift Handover & Reporting
- Prepare comprehensive shift-end accounts report before 11:00 PM
- Ensure proper documentation handover to the night duty staff / next shift executive
- Submit daily MIS reports covering collections, pending dues, and exceptions
- Escalate any financial irregularities to the Finance Manager immediately
5. Coordination & Compliance
- Coordinate with front desk, pharmacy, lab, and nursing stations for billing clarity
- Ensure compliance with hospital billing SOPs, GST norms, and audit requirements
- Maintain confidentiality of patient and financial data as per hospital policy
- Support internal and external audits with required documentation
QUALIFICATIONS & ELIGIBILITY
Education
B.Com / BBA (Finance) / M.Com — Mandatory
Experience
Minimum 1–3 years in hospital billing / medical accounts
Software Skills
Proficiency in Hospital Management Software (HMS / HIS), Tally ERP, MS Excel
Language
Tamil & English (Read, Write, Speak)
Preferred
Prior experience in inpatient / IP billing strongly preferred
KEY SKILLS & COMPETENCIES
- Strong numerical accuracy and attention to detail in financial entries
- Knowledge of TPA billing, cashless claim processing, and insurance documentation
- Ability to handle high-volume billing transactions under time pressure
- Excellent communication skills for patient and interdepartmental coordination
- Discipline and integrity in handling cash, card, and digital payment reconciliation
- Ability to work independently during evening shift with minimal supervision
NOTE: This position is specifically for the Evening Shift
Working Hours: 3:00 PM – 11:00 PM
Candidates must be available to report on time and complete the full evening shift without exception.
Pay: ₹28,000.00 per month
Work Location: In person
