Warehouse & Purchase Executive – Job Description (JD)Job Title
Warehouse & Purchase Executive
Department
Warehouse / Procurement / Supply Chain
Reporting To
Warehouse Manager / Purchase Manager / Operations Manager
Job Summary
The Warehouse & Purchase Executive is responsible for managing warehouse operations, inventory control, material receiving, stock movement, vendor coordination, and procurement activities. The role ensures timely availability of materials, proper stock maintenance, cost control, and smooth coordination between suppliers, stores, and operations teams.
Key ResponsibilitiesWarehouse Management
- Monitor daily warehouse operations and stock movement.
- Ensure proper receiving, storage, and dispatch of materials/products.
- Maintain accurate inventory records in ERP/Excel/software systems.
- Conduct regular stock verification and physical inventory audits.
- Monitor stock levels and avoid shortages or overstock situations.
- Ensure FIFO/FEFO stock rotation practices.
- Maintain cleanliness, safety, and organization of the warehouse.
- Coordinate with operations, kitchen, production, or store teams for material requirements.
Purchase & Procurement
- Handle day-to-day purchasing activities and vendor coordination.
- Prepare and process Purchase Orders (POs).
- Compare quotations and negotiate pricing with suppliers.
- Follow up with vendors for timely delivery of materials.
- Ensure quality and quantity verification during material receipt.
- Maintain procurement records, invoices, and documentation.
- Identify cost-saving opportunities and alternate vendors.
- Track pending orders and delivery schedules.
Inventory Control
- Monitor stock consumption and reorder levels.
- Generate daily, weekly, and monthly inventory reports.
- Reduce wastage, damage, and inventory discrepancies.
- Coordinate stock transfers between branches/locations if required.
Documentation & Reporting
- Maintain GRN, invoices, stock registers, and purchase records.
- Prepare MIS reports related to inventory and procurement.
- Ensure proper filing and documentation compliance.
Required Skills
- Inventory Management
- Vendor Management
- Purchase Coordination
- Stock Audit & Verification
- ERP / Inventory Software Knowledge
- MS Excel & Reporting Skills
- Negotiation Skills
- Communication & Coordination
- Time Management
- Problem Solving
Qualification
- Bachelor’s Degree / Diploma in Supply Chain, Commerce, Logistics, or related field.
- Additional certification in Inventory or Procurement is an advantage.
Experience
- 2–5 years of experience in Warehouse, Stores, Inventory, or Purchase operations.
- Experience in QSR, Hotel, Restaurant, Retail, FMCG, or Manufacturing industry preferred.
Preferred Industry Background
- QSR
- Hotel & Restaurant
- Food & Beverage
- Retail
- FMCG
- Manufacturing
KPI / Performance Indicators
- Stock Accuracy %
- Inventory Loss/Wastage Control
- On-Time Material Availability
- Vendor Delivery Performance
- Purchase Cost Savings
- GRN & Documentation Accuracy
- Inventory Turnover Ratio
Working Conditions
- Warehouse/Store and Office Coordination Role
- May require handling inventory physically when needed
- Coordination with multiple vendors and departments
Pay: ₹10,804.31 - ₹25,198.44 per month
Benefits:
- Food provided
- Provident Fund
Work Location: In person
