Procurement & End-to-End PO Lifecycle Management: Oversees the creation, expansion, and tracking of Purchase Requisitions (PR) and Purchase Orders (PO) in Coupa and SAP. Validates statements of work (SOWs), quotes, country codes, currencies, and cost centers to eliminate financial penalties. Evaluates end-customer contracts to secure margin acceptance, profit center alignment, and budget availability.
Financial Control, Forecasting & Capital Management: Drives regional financial hygiene by managing the Expense Outlook (ICE), forecasting vendor spend, performing monthly/quarterly accruals, and preparing Prepaid Amortization reports. Handles Capital Management workflows, including Asset ID creation, activation, and compliance.
Invoice Governance & Dispute Resolution: Conducts weekly reviews of Blocked Invoices and GR/IR Imbalances. Collaborates directly with Accounts Payable (AP), Project Managers, and suppliers to resolve tax discrepancies, mismatched entities, and payment blocks. Manages the daily Goods Receipt (GR) process.
Contract Renewals & Strategic Sourcing: Manages complex maintenance (MTCE) and OEM renewals. Partners with the GSO to run eRFP/RFI processes for high-spend initiatives, analyzes bid competitiveness, and ensures proper internal/external vetting of SOWs (Legal, Tax, Day 2 teams).
Operational Tracking & Specialized Programs: Directs niche procurement workflows, including International Procured Labor tracking, Feet on the Street (FOS) active support site management, OEM Activity coordination, and Subscription/Overage licensing verification.
Risk Mitigation, Compliance & Escalations: Reviews of "After the Fact" compliance reports (>$20K) to flag operational exceptions to senior leadership. Rapidly handles high-priority escalations regarding missing customer records, urgent inventory issues, and expedited PO processing.
Execute the end-to-end PO/PR lifecycle via Coupa and SAP, maintaining the internal SOW Tracker.
Conduct financial forecasting, planning, and cost-benefit analysis within the Expense Outlook (ICE OL), alongside preparing prepaid amortizations and accruals.
Interface with GSO, Legal, Tax, and Delivery for supplier contracts as required, run eRFPs, and ensure SOWs are created comprehensively vetted.
Audit monthly metrics for specialized lines of business, including supplier usage overages, logs, and Procured Labor counts etc. as required
Resolve operational bottlenecks, invoice disputes, and emergency field escalations to maintain high service readiness levels.
