PERFORMEDIA
Accessible Hybrid, Virtual & In-Person Event Production
Executive Assistant to the Founder
Full-Time • Reports to the Founder • Location: Hybrid
ABOUT PERFORMEDIA
Performedia is a leading provider of event production and content creation services, helping clients deliver exceptional experiences across live, virtual, and hybrid events.
THE ROLE
Performedia is hiring a proactive, highly organized Executive Assistant to support the Founder directly. This is a trusted, high-visibility role at the center of the business — you'll manage the Founder's calendar and inbox, keep projects and priorities on track, coordinate with clients and vendors, and handle sensitive information with discretion. The ideal candidate is a fast learner who anticipates needs before being asked, communicates clearly, and is comfortable operating in a fast-paced, deadline-driven events environment. This is a remote position; candidates must have their own computer, reliable internet access, and a smartphone.
KEY RESPONSIBILITIES
- Calendar & Time Management: Manage the Founder's calendar end-to-end — scheduling, prioritizing, and resolving conflicts across client meetings, internal reviews, and external commitments.
- Inbox & Correspondence: Triage and manage the Founder's inbox; draft, proofread, and send correspondence on their behalf with an accurate, professional voice.
- Travel Coordination: Book flights, accommodation, and ground transport for events and client visits; prepare detailed itineraries and manage changes on short notice.
- Meeting Support: Prepare agendas, briefing materials, and follow-up notes for internal leadership meetings, client calls, and board or advisory conversations.
- Project & Priority Tracking: Track action items, deadlines, and deliverables across active client engagements on the Founder's behalf; follow up with internal teams to keep things moving.
- Stakeholder Liaison: Act as a courteous, professional first point of contact for the Founder with clients, partners, and vendors; help coordinate logistics for events the Founder attends or hosts.
- Confidentiality: Handle confidential business, client, and personnel information with sound judgment and complete discretion.
- Administrative & Expense Support: Prepare expense reports, track invoices related to the Founder's office, and liaise with Finance/Operations on related administrative items.
- Special Projects: Support the Founder with occasional personal scheduling and errands as needed, handled with the same discretion and reliability as business tasks.
Requirements:
- Own computer, high-speed internet connection, and smartphone.
- Exceptional written and verbal communication skills.
- Strong organizational and time management abilities.
- Professionalism, discretion, and a proactive attitude.
- Previous experience as an Executive Assistant or in a similar administrative role is preferred.
WHAT YOU BRING
- 3–5+ years of experience as an Executive Assistant, Chief of Staff-adjacent, or senior administrative role supporting a founder, CEO, or senior executive — events, agency, or client-services experience is a strong plus.
- Excellent written and verbal communication skills, with careful attention to tone, grammar, and detail.
- Strong organizational skills and the ability to juggle multiple priorities, deadlines, and stakeholders without dropping the ball.
- Sound judgment and a track record of handling confidential information with discretion and professionalism.
- Proficiency with common productivity and collaboration tools (e.g., Google Workspace calendar and project-management platforms).
- A calm, solutions-oriented approach under pressure, and comfort working in a fast-moving business environment.
- A genuine interest in or appreciation for accessibility and inclusive design is a strong plus, given Performedia's mission.
•
Benefits:
Schedule:
Job Type: Full-time
Pay: ₹40,000.00 - ₹50,000.00 per month
Benefits:
- Health insurance
- Work from home
Experience:
Language:
Work Location: Remote
