Job Description – QA Documentation Executive
Position: QA Documentation Executive
Department: Quality Assurance
Location: Santacruz
Job Summary
The QA Documentation Executive will be responsible for preparing, reviewing, and maintaining product quality and regulatory documentation to support manufacturing, customer requirements, vendor qualification, and regulatory compliance activities. The role requires strong documentation skills and coordination with QA, QC, Regulatory, Purchase, and Production teams.
Key Responsibilities
- Prepare, review, and issue Certificates of Analysis (CoA) for raw materials, packaging materials, intermediates, and finished products.
- Generate and maintain Material Safety Data Sheets (MSDS/SDS) in compliance with applicable regulations.
- Prepare and update Vendor Questionnaires, Supplier Qualification Documents, and Technical Assessment Forms.
- Compile and maintain Product Specification Sheets, Technical Data Sheets (TDS), Product Information Sheets, and Finished Product Specifications.
- Prepare and respond to customer documentation requests, including:
- CoA
- MSDS/SDS
- TDS
- Product Specifications
- Allergen Statements
- GMO Statements
- BSE/TSE Declarations
- Residual Solvent Statements
- Heavy Metal Statements
- Gluten-Free, Vegan, and other compliance declarations
- Coordinate with QC and Regulatory teams for obtaining analytical data required for documentation.
- Support supplier qualification activities by collecting, reviewing, and maintaining supplier-related quality documents and certifications.
- Maintain controlled records of customer and supplier documents, ensuring timely updates and revisions.
- Assist in preparation and review of SOPs, formats, and quality records related to documentation activities.
- Ensure all documents comply with cGMP, FSSAI, ISO, FDA, and customer-specific requirements.
- Respond to customer audits and questionnaires by providing required quality and technical documentation.
- Maintain document version control and archival in accordance with company procedures.
Qualifications & Experience
- Bachelor's or Master's degree in Pharmacy, Food Technology, Chemistry, Biotechnology, or a related discipline.
- 1–3 years of experience in QA documentation within nutraceutical, dietary supplement, food, pharmaceutical, or API industries.
- Experience in preparing CoA, MSDS/SDS, Vendor Questionnaires, and customer compliance documentation.
Key Skills
- Strong knowledge of Good Documentation Practices (GDP).
- Familiarity with cGMP, FSSAI, ISO 22000, and FDA requirements.
- Excellent attention to detail and data accuracy.
- Proficiency in Microsoft Word and Excel.
- Good communication and coordination skills.
- Ability to manage multiple documentation requests within defined timelines.
Performance Indicators
- Timely issuance of CoAs and customer documentation.
- Accuracy and completeness of quality documents.
- Timely closure of customer and supplier documentation requests.
- Compliance with document control and revision requirements.
- Zero critical observations related to documentation during audits.
Pay: ₹15,000.00 - ₹25,000.00 per month
Benefits:
- Cell phone reimbursement
- Paid time off
- Provident Fund
Work Location: In person
